St. Andrew’s Vestry Meeting
Peabody Room
Present: Jeanne Cassin, Al Colburn, Dick Dabrowski,
Mary Medeiros, George Miller, Karyn Paglierani, Ginger Quarles, Jason Salter,
Rev. Joyce Scherer-Hoock, Bill Veno.
Absent: Lorraine
Leonard, Erica Scattergood
I.
Opening
Devotion & Prayer
II.
Renovation
of
A.
Jason
presented a Discussion Document detailing the General Scope and Approach for a
B.
In
connection with this, Dick and Mary discussed a foundation in Ayer that gives
$2,000 to $20,000 per year to churches in the area for bricks and mortar
projects. This has an impact on how much
of the renovation project we want or should do before we apply for such a
grant, as a grant could defray much of the expense.
C.
There was a
discussion of the need to prioritize the various parts of the project and put
numbers to it.
D.
Karyn
suggested getting the children involved in the project on some level.
E.
George and
Ginger expressed concern over how the project fit in with the facilities poll
taken at the Leadership Retreat.
F.
On a MOTION
made by Karyn, seconded by Mary and unanimously approved, Jason was appointed
project manager for the Project. He will
manage the Project in conversation with Linda, George, Lin and Alan. All communications relating to the Project
will go through and be copied to Jason as project manager.
G.
ACTION ITEM:
Jason will come to the next vestry meeting with an itemized budget for the
project, including a budget for a “Phase 2”, renovation of the bathrooms. George will check on the numbers we have for
the other items in the facilities poll.
III.
Treasurer’s
Report
A.
Report
Submitted
B.
Approval of
budget for 2010 (MOTION by Bill, seconded by Al, unanimously approved)
IV.
Rector’s
Report (Rev. Joyce)
A.
Reverend
Joyce handed out a written report (attached)
B.
She also
handed out a fee structure she has created for weddings and funerals
(attached).
C.
MOTION made by
Jason, seconded by Jeanne, unanimously approved, to amend the fee structure to
delete the Parish Hall Use Fee paragraph of the Weddings section and the last
three lines of the Funerals and Memorials section.
D.
MOTION made
by Jeanne, seconded by Al, unanimously approved, to approve the fee structure
as amended.
E.
It was
acknowledged that the recommended fee structure was in the purview of the
Rector and did not require Vestry approval, but the Vestry wanted to be on
record as supporting Reverend Joyce’s structure.
V.
Warden’s
Report (waived)
VI.
Commission
Reports
A.
Communications:
written report attached
B.
Pastoral
Care: Ginger delivered an oral report.
She reported that there had been an initial meeting of the Chairs. There are three licensed LEMB’s. They have been delivering the sacrament to
parishioners twice a month, but Reverend Joyce has said that once is enough. This will make it more manageable. The decision has been made to have the
sacrament always ready so that the LEMB’s can handle their own kits. They have assigned LEMB’s to specific
parishioners. There was a discussion of
procedures for taking meals to parishioners and of the possibility of having a
confidential page on the web site where they can keep a record of who has been
to which parishioners and when. This
would facilitate the coordination of visits.
ACTION ITEM: Dick will look into how to do
this on the web site.
VII.
Next Meeting
– Tuesday, June 15, 2010, 7 PM in the Peabody Room
VIII.
Adjournment
– 9:15 PM
Respectfully
submitted,
Jeanne J. Cassin