St. Andrew’s Vestry Meeting
Peabody Room
Present: Jeanne Cassin, Al Colburn, Dick Dabrowski,
Mary Medeiros,
Absent: George Miller, Karyn Paglierani, , Ginger
Quarles, Erica Scattergood
I.
Opening
Devotion & Prayer
II.
Rector’s
Report (Rev. Joyce)
A.
Walk-through
of Parish Hall lower floor (Sunday School)
B.
Rev. Joyce encourages
renovation/repair/painting/cleaning of that area and stairs leading down to it
to make a safer and more inviting space for Sunday School children and parents
ACTION ITEM: Rev. Joyce and Jason to prepare prioritized list. Dick to talk to Manny about getting estimates
for items on list where outside assistance is necessary or advisable.
C.
Possibility
of Diocesan grant for advertising
D.
Rev. Joyce
is planning a picnic on the premises after Sunday School recognition service on
June 6
III.
Approval of
IV.
Warden’s
Report (waived)
V.
Treasurer’s
Report
A.
Report
submitted
B.
Problem with
pledges not coming in on time
ACTION ITEM: the Treasurer to put a summary in the leaflet monthly
stating (i) income year to date, categorized by plate, pledges and other, and (ii)
total expenses year to date.
VI.
Commission
Reports
A.
Parish Life:
Erica’s written report was submitted
B.
Membership:
no report
C.
Communications:
deferred to May
D.
Stewardship:
Al reported that insurance had been switched to Church Insurance
E.
Outreach:
Bill made a motion to approve a statement proposed by Phil Welton that every
member of St. Andrew’s was, by virtue of his or her Baptism, a member of the
Outreach Commission. After discussion,
this motion was tabled. There appeared
to be a consensus that, while the sentiment was appropriate and should be
expressed to the congregation, there was a need for a designated group of
Commission members representative of the parish who would spearhead outreach
activities.
VII.
Old Business
A. Vestry Covenant: MOTION, made by
B.
Rector’s
housing exclusion: made by
C.
Access to
QuickBooks:
ACTION ITEM: Jeanne to draft amendment to Business Policy stating that
passwords for Quick Books will be changed annually on February 1. Draft to be brought to May Vestry meeting for
approval.
D.
Calendar
meeting: Calendar meeting will be held on May 18 at
ACTION ITEM: Commission liaisons to coordinate this with their Chairs.
ACTION ITEM: Rev. Joyce to identify someone from the music ministry to
attend calendar meeting.
E.
Safe church:
now available online
ACTION ITEM: Rev. Joyce to sign us up for access to online training
ACTION ITEM: Jeanne to work on getting copies of safe church training
certificates for those who have had training for whom we do not have
certificates
F.
Bucket
Brigade: we will continue Bucket Brigade (Vestry pocket change donations) for
the next year, with proceeds to go to Karyn’s
G.
Korean
church: agreement is up for renewal
ACTION ITEM: Dick and Al will meet with Pastor Kim.
VIII.
New Business
A.
EEOC: EEOC
statement approved
B.
Tenant
Security Deposit Account: MOTION, made
by Jeanne, seconded by Mary, unanimously approved, authorizing Dick and Karyn
to sign on the Tenant Security Deposit Account being opened at North Middlesex
Bank.
IX.
Next Meeting
–
X.
Adjournment
–
Respectfully
submitted,
Jeanne J. Cassin