St. Andrew’s Vestry Meeting

March 17, 2010, 7:00 PM

Peabody Room

Present: Jeanne Cassin, Dick Dabrowski, Linda Kaferle, Mary Medeiros, George Miller, Karyn Paglierani, Ginger Quarles, Jason Salter, Erica Scattergood, Rev. Joyce Scherer-Hoock.

Absent: Al Colburn, Lorraine Leonard

I. Opening Devotion & Prayer

II. Rector’s Report (Joyce)

A. Visited Bayard Underwood, [Patsy Smith?], Helen Priest, Nancy Brown, Sarah Jones, Jan Titus

B. Meetings: building priorities walk-through; Godly Play room; Wardens’ et al.

C. Lenten series: Baptism and Creed

D. Funerals: Anne Drapeau; Bayard Underwood this coming Saturday

E. Staff Contracts: finalizing – almost done

F. Parochial Report and Leadership Report activities; phone calls for membership list

G. Upcoming events:

1. Holy Week Schedule will be in bulletin next Sunday; adding 5:30 p.m. Stations of the Cross service

2. Adding more Readers for the Passion Gospel

3. Possible puppet show

4. May 1: Rev. Joyce is speaking on the Catechesis of the Good Shepherd in Lexington

5. Publicity Discussion: MOTION made by Mary, seconded by Jeanne, unanimously approved, authorizing spending up to $1000 on a trial bulk mailing of Easter Service Schedule to Groton residents

III. Approval of 1/26/10 Meeting Minutes (Jeanne and Jason abstained since they were not in attendance)

IV. Appointment of Junior Warden: MOTION by Bill to appoint George Miller Junior Warden, seconded by Erica and passed unanimously

V. Warden’s Report (Dick)

A. Rectory Rental Update

1. Rectory is rented for $1400/month; we will pay $25/month to the real estate agent to manage the rental for us

2. They will have a physical mail box as post office box is too expensive; St. Andrew’s will have one too.

B. Safe Church Update (Jeanne)

C. Commissions: George and Dick have divided up the commissions; George will handle Facilities, Christian Formation, Parish Life and Outreach, and Dick will handle the others

VI. Treasurer’s Report: there was no report as Lorraine was not present

VII. Commission Reports

A. Commission Reporting Schedule and Liaisons distributed (Jeanne)

B. Parish Life: Erica suggests binders for people who have to organize funerals, with lists of people like florists and funeral homes and general information; Joyce has a list of typical honoraria and charges

C. Facilities

1. Manny Lindo’s prioritized list from the facilities walk-through was distributed

2. George asked about the process for handling these

3. It was agreed that Leadership and Facilities would work on this at the Retreat.

ACTION ITEM: Add to Agenda for the Retreat the Facilities Commission and Leadership discussion of Manny’s prioritized list and of the process for proceeding with building/maintenance projects

ACTION ITEM: Jeanne to invite Manny to the Retreat; Erica to invite John Haynes

4. Alan Rogers has kindly undertaken some projects on his own (motion sensor, outside outlet, contracting for quality gutters)

D. Communications: Dick has a candidate for Chair of this Commission

VIII. Old Business

A. Flower Fund CD: on a MOTION by Jason, seconded by Mary, and approved unanimously Dick and Karyn were authorized to sign on the Flower Fund CD account

ACTION ITEM: Jeanne to produce a motion or copy of minutes or letter as evidence for the Bank

B. MOTION by Jeanne seconded by Mary and approved unanimously to withdraw $50 per year from the Flower Fund for Easter and Christmas flowers

C. MOTION by Dick seconded by Erica and approved unanimously authorizing the Assistant Treasurer to investigate four local banks and pick the one offering the best rate and open a new Flower Fund account.

ACTION ITEM: Karyn to proceed accordingly

D. Rev. Joyce’s housing exclusion: we will deal with this next month

E. Online Payroll: Karyn has talked to churchpayroll.com about their service and fees

ACTION ITEM: Karyn to investigate further and come to the next meeting with a summary.

IX. New Business

A. Parochial Report: MOTION by Dick seconded by Jason to approve the Parochial Report for the Diocese; Report was signed by Rev. Joyce, Karyn as Assistant Treasurer and Jeanne as Clerk of the Vestry.

B. Insurance: The audit committee has suggested that we look at Church Insurance as an alternative to our current provider; they will come and give us a quote; Al, Dick and Linda will meet with them

C. Church School: MOTION by Dick seconded by Bill authorizing Joyce to use the Sunday School space adjacent to the furnace room in any way she sees fit for Christian Education

D. Clean-Up Days:

1. April 11 will be the clean-up day for the Sunday School space and Bertha’s Attic

2. May 16 will be the outside clean-up day

E. Baptismal Practice:

1. Rev. Joyce discussed her approach to administration of Baptisms to people who are not regular communicants of the church and circulated a draft brochure explaining it to people who asked for Baptism at St. Andrew’s.

2. MOTION by Dick seconded by Jeanne and approved unanimously to accept Rev. Joyce’s Baptism practice with a six-month review by the Vestry

F. Fellowship: there was a discussion about ways to mingle 8 and 10 o’clockers and also how to bring newcomers into fellowship; Rev. Joyce suggested an October newcomer welcome; Dick suggested that we look for creative ways of having people socialize and that this be put on the Wardens’ list.

ACTION ITEM: Wardens to work on this.

G. Name Tags: Joyce asked that Vestry members wear their nametags.

X. Next Meeting – Tuesday, April 20, 2010, 7 PM

XI. Adjournment – 9:10 PM

Respectfully submitted,

Jeanne J. Cassin