St. Andrew’s Vestry Meeting

1/26/10, 7 PM

Peabody Room

Present: Al Colburn, Dick Dabrowski, Linda Kaferle, Lorraine Leonard, Mary Medeiros, George Miller, Ginger Quarles, Louise Rogers, Rev. Joyce Scherer-Hoock

Absent: Sue Hildreth, Erica Scattergood, Marianne Welton

I. Opening Prayer

II. Rector’s Report

A. Asked for feedback on the Christmas Eve Services

1. Everyone was pleased with both the early and late service

B. Institution

1. Joyce thanked everyone for making it a wonderful service and day

2. Mary reported that an article will appear in this Friday’s paper

C. Staff Reviews

1. Joyce has reviewed Kyle and will be reviewing Lynn tomorrow

D. Pastoral Care

1. John Ferrillo is working with Joyce to organize Pastoral Care

2. Joyce has visited with the following:

a. Barbara & John Kamb

b. Sue Hildreth

i. ACTION ITEM: Joyce will ask Erica Scattergood & Claudette Hunt to organize meals when Sue comes home from the hospital

c. Keeps missing Bernie Dillard – will make it a priority to see her this week

d. Will visit Jan Titus this week

E. Planning the Waite/Green wedding to take place Saturday, Feb. 6^th

F. Ash Wednesday Services

1. 12 noon, 5:30 PM, 7 PM

a. Added the 5:30 PM so that the children will be able to attend

G. Lenten Series

1. Soup Supper & Study

a. Supper at 6 PM starting Tuesday, February 23^rd through March 23^rd

b. Five sessions of study on the Baptismal Covenant and the Creed starting at 6:30 PM

c. Carolyn Smith is working on the brochure to be mailed in February

d. ACTION ITEM: Mary to ask Erica Scattergood if she would make a sign-up sheet

H. Newcomers

1. Joyce has received cards on three new people

I. Policy on Advertising

1. Joyce has been approached by a woman who does massages asking if she can advertise at the church

a. ACTION ITEM: Joyce to meet with her and bring the info back to the Vestry members for their opinions

J. Monthly Deanery Meeting

1. Joyce attended the January meeting held in Sudbury

a. Told the Vestry she is cognizant of the time these meetings take away from her Parish work and will attend as she feels necessary

2. Joyce explained that it might be a good idea to have Deanery Reps (we had decided they were not needed) since there will be a pot of money from the sale of two churches that will be offered for shared ministry among the churches in the deanery

a. It was decided to put the call out for representatives at the Annual Meeting and accept nominations from the floor

III. Meeting Minutes Approved

A. 7/25/08 e-mail vote approved

B. 6/14/09 Special Parish Meeting minutes approved

C. 10/14/09 Special Vestry Meeting minutes approved

D. 11/1/09 Special Vestry Meeting minutes approved

E. 12/15/09 Vestry Meeting minutes approved

IV. Wardens’ Report

A. Rectory Rental Update

1. Linda reported that the contract fell through and the Rectory is again being advertised for rental

a. If you know of anyone interested, they can contact Luis Monsegur at 1^st Choice Realty – 978-273-6739

B. Leadership Retreat

1. Joyce and Linda visited the library at Groton School and were happy with the space

2. Will take place March 26^th from 6-9; March 27^th 9-3

3. Linda checked with the dining hall director regarding the supplying of food for the retreat and found it was too expensive

a. ACTION ITEM: Linda to ask Jeanne Cassin to take over the responsibility for organizing the retreat

4. ACTION ITEM: The Vestry Officers (Wardens, Treasurer, Clerk) and Joyce will work on the agenda for the retreat

C. Safe Church Training

1. Currently being offered on February 25^th at the Church of the Advent in Boston

D. Annual Meeting

1. Nomination Slate was read

2. Joyce read the list of commission reports that are still needed to be turned into the office

3. Breakfast will be hosted by the men of the parish starting at 9 AM

V. Treasurer’s Report

A. Lorraine distributed a copy of the 2010 budget

1. It is a deficit budget (-$2490)

2. Lorraine contacted Sue for her input

3. Motion to accept the budget and have it be presented to the parish at Annual Meeting approved

B. Motion to accept the donation of $748 received at Joyce’s Installation for distribution to Loaves & Fishes approved

VI. Commission Reports

A. Facilities

1. George distributed the report by the Facilities Commission to be presented at Annual Meeting

a. After some discussion, it was decided that George and Alan Rogers would sit down with Manny Lindo who has been asked by Dick to lead a group to do a ADA/Safety Needs Assessment of all our buildings

b. In addition, George will talk to Alan about putting two items that are in need of work on the fast track:

i. Parish Hall gutters

ii. Insulation in the Peabody Room and Snuggery ceilings to prevent ice dams

VII. Old Business

A. Audit Committee

1. Motion to remove Yvette Nasworthy (who does not have the time) from the 2008 and 2009 Audit Committees and replace her with Patsy Rush approved

a. The Audit Committees will be made up of Phil Welton, Linda Kaferle and Patsy Rush

B. Gift given to Joyce at her Installation

1. Motion made by Lorraine and seconded by Al Colburn to use $133.59 of the Bucket Brigade Fundraiser and to accept and use $50 contributed by Claudette Hunt for the purchase of a GPS for Joyce was approved

a. A friendly amendment made by Lorraine and seconded by Al to make this a personal gift to Joyce was approved

VIII. New Business

A. Rector’s Office Rug

1. After some discussion, it was determined that the rug purchased for use in Alan’s office is the property of the church and will be used as the Vestry sees fit

IX. Next Meeting – February 9^th, 7 PM, Peabody Room

1. Due to Shrove Tuesday which falls on the third Tuesday, the meeting will be held a week early

X. Closing Prayer & Adjournment – 9 PM

Respectfully submitted,

Linda Kaferle