St. Andrew’s Vestry Meeting
Parish Hall Kitchen
Present: Al Colburn, Dick Dabrowski, Linda Kaferle,
Absent: Sue Hildreth, Marianne Welton
I.
Opening
Devotion & Prayer
II.
Rector’s
Report (Joyce)
A.
Visited
Barbara Kamb, Sue Hildreth and Nancy Brown
B.
Have
attended several meetings – one with the pastor of the Federated Church in Ayer;
Yvette Nasworthy regarding Christian Ed.; Altar Guild; Kyle Bertulli; attended
choir practice and Nominating Committee meetings
C.
Met some AA
participants and Destination Imagination people who use the Parish Hall
D.
Spoke with Nancy Mayo who will continue with
her cleaning services for the next year
1.
ACTION
ITEM: Joyce to review her contract
E.
Led the
Leadership Potluck on December 6th at the Dabrowski/Smith house
F.
Attended
special events – Lesson & Carols and Holiday Pops
G.
Spoke with
John Ferrillo, Chair of Pastoral Care
1.
In the
process of gathering names of shut-ins and people who are coming to church but
need an eye kept on them
2.
Box for
prayers or requests for visits will be in the Peabody Room
3.
Looking for
more people to join Pastoral Care Commission
H.
Had office
painted – thanks to Al Colburn and furniture moved in – thanks to Dick and
Carolyn
I.
Planning a
J.
Installation
(Institution) to be held at
1.
Discussed
the format of the service and the gifts that will be exchanged between Joyce
and the congregation
III.
Approval of
IV.
Wardens’
Report (Dick & Linda)
A.
Dishwasher
1.
Linda asked
for a motion to approve an additional $181 up and above the amount voted at
last month’s meeting for the electrical and plumbing work needed to install the
new dishwasher
a.
Motion made
by Erica; seconded by George and unanimously approved
B.
Rectory
Rental Update
1.
Linda will
be meeting with a prospective tenant tomorrow
C.
Parish Hall
motion sensor lights
1.
Linda
received a quote ($660) to install lights that would illuminate the ramp and
the back parking lot when they detected movement
2.
It was
decided that this was a lot of money and that other quotes would be requested
a.
ACTION
ITEM: Al Colburn to check with another
electrician
b.
ACTION
ITEM: Linda to check with current bidder
to understand why it is so expensive
D.
Vestry
Retreat
1.
ACTION
ITEM: Linda and Joyce to visit the
library at
2.
Scheduled
for March 26 from
E.
Peabody Room
Usage
1.
Dick
reported that Young Life will be using the Peabody Room (as it did in the past)
on Thursday mornings from
F.
Joyce’s
Institution
1.
Dick
requested that all vestry members attend January 9th, if at all
possible
V.
Treasurer’s
Report (
A.
Distributed
Profit & Loss and Balance Sheet
B.
Reported
that a separate fund will be set up for the MacKillop Music Fund so that it is
not co-mingled with others
C.
Discussion
about the different philosophies about pledges and contributions
1.
a.
This allows
us to see pledge shortfalls
D.
Currently
have 46 pledging units with $98,144 pledged
1.
Last year we
had a total of 63 so we still have a ways to go
E.
Budget
1.
ACTION
ITEM:
a.
i.
A meeting
will be set up to review draft budget before the next vestry meeting
VI.
Commission
Reports
A.
Pastoral
Care
1.
Joyce addressed
this in her report
B.
Stewardship
1.
Will be
doing follow-up in the form of a letter and phone calls
C.
Outreach
1.
Motion made
by Mary; seconded by Al and unanimously approved to spend up to $1500 (Lorraine
will double check the amount still owed) to complete Outreach’s Request for
Disbursement from its 9/30/09 Report
a.
$1,000 to
Habitat for Humanity
b.
$500 to
VII.
Nominating
Committee Report (Mary)
A.
Currently
have two acceptances for 3-year terms; and one for Vestry Clerk
VIII.
Old Business
A.
1.
We
established that we have several working commissions but they need some
direction and more hard-working people to join
a.
The
commission chairs and co-chairs will be invited to the Vestry Retreat in March
as well as two other meetings in 2010
b.
The Time and
Talent surveys will be used to help match parishioners to a commission
B.
Restricted/Memorial
Policy
1.
Motion
unanimously approved to adopt the policy that was introduced at last month’s
meeting
IX.
New Business
A.
Parish Historian
1.
Louise
Rogers announced that she will be resigning from the job of Parish Historian as
of January 1st and made a motion to appoint Nancy Barringer to the
position
a.
The vestry
thanked Louise for her many years of hard work and unanimously approved the motion
above
B.
Audit
Committee
1.
Motion to
appoint Phil Welton, Yvette Nasworthy and Linda Kaferle to the 2009 Audit
Committee unanimously approved
2.
Motion to
appoint Linda Kaferle to the already established 2008 Audit Committee (along
with Phil and Yvette) unanimously approved
C.
Expectations
of a Vestry Member
1.
Joyce has
re-sequenced and replaced the need to get a Letter of Transfer from your
previous church to “Take steps, if not already confirmed or received in the
Episcopal Church, to become so”
a.
ACTION
ITEM: Joyce will hold adult classes in
January to renew the baptismal covenant
b.
Motion
unanimously accepted to accept the revised list of expectations
D.
1.
Motion
unanimously approved to add Linda Kaferle, Junior Warden, as a signer on the
account since the original signers (Fr. Alan and Russ Harris) are no longer
attending the church
E.
Facilities
Commission Request (George)
1.
George asked
for some direction on the growing list of facility improvements needed
a.
The
consensus was that the commission should prioritize the top three or so items
and bring them before the Vestry for consideration
F.
Search
Committee Dinner
1.
To be given
by the vestry in appreciation for all the work the Search Committee did
a.
Erica Scattergood
offered to have it at her house on either Jan. 15th or Jan. 22nd
i.
She asked
that people get back to her after checking their schedules on which date they
prefer
G.
Talk on
Icons
1.
Erica
reported that Mary Minife, a trained icon painter, volunteered to give a talk
on icons
a.
The
consensus was to take Mary up on her generous offer sometime after Easter
(April 4th )
X.
Next Meeting
–
XI.
Closing
Prayer
XII.
Adjournment
–
Respectfully
submitted,
Linda Kaferle