St. Andrew’s Vestry Meeting

November 17, 2009, 7:30 PM

Parish Hall Kitchen

 

Present:  Al Colburn, Dick Dabrowski, Linda Kaferle, Mary Medeiros, George Miller, Ginger Quarles, Louise Rogers, Erica Scattergood, Rev. Joyce Scherer-Hoock

Absent:  Sue Hildreth, Lorraine Leonard, Marianne Welton

 

Discussion Items

 

  1. Welcomed  Joyce as Rector and Ginger Quarles who is filling the empty Vestry position until Annual Meeting
  2. Joyce will be performing a marriage ceremony on February 6th
  3. Joyce and Lynn Ferrillo have been working on the Sunday bulletin which has gotten good feed-back
  4. Al Colburn has agreed to paint Joyce’s office (as a contribution to the church) – thanks, Al.
  5. The Bishop’s visit has been cancelled for Dec. 6th
  6. Joyce’s institution will be held on Jan. 9th by Arthur Wamsley
  7. This Sunday will be a “Children’s Sunday” with no Sunday School and Advent wreath making after each service (with coffee hour in the Parish Hall)
  8. This is the last Sunday of the Stewardship drive; it was decided that we would not have parishioners bring their pledges up to the front of the church as we did last year
  9. We will use the time between this Sunday and Dec. 6th as wrap-up time to make follow-up phone calls for the Stewardship Campaign
  10. Two questions on the Treasurer’s Report:  Why did we budget $21,000 in contributions last year and where is the Music Fund money showing?
  11. We will need to put together a budget in the coming weeks
  12. Dick distributed a draft of a revised Restricted/Memorial Gift Policy to be voted on at the next meeting
  13. The commission reporting procedure was discussed and will be continued to be discussed at the Dec. 6th leadership meeting that will be held at Dick and Carolyn’s house.  One possibility would be to continue with written quarterly reports but to encourage any commission to bring information before the Vestry at any time.  Another (and not mutually exclusive) idea would be to highlight a couple of commissions each month in the X-Press.
  14. All commission chairs and co-chairs, as well as the Vestry, will be asked attend the leadership meeting on Dec. 6th
  15. Leslie Harrower and Erica Scattergood have taken over as co-chairs of the X-Press  
  16. Dick asked for authorization to investigate ACH and alternative payroll providers
  17. The meeting time was changed to 7 PM

Motions

 

  1. Unanimously approved the 10/20/09 meeting minutes
  2. Unanimously approved the expenditure of $3,297.50 for the purchase of a Jet-Tech Model F18-DP commercial dishwasher from Gillette Restaurant Equipment located in N. Brookfield (motion made by Erica and seconded by George)
  3. Unanimously approved the expenditure of $2200 to install the dishwasher (motion made by George and seconded by Erica).  If the expenditure is over $2200, a vote can be taken by e-mail.
  4. Unanimously approved the expenditure of $1500 to enlist the services of a realtor in order to rent the Rectory
  5. Unanimously approved the Treasurer’s Report
  6. Unanimously accepted the $5,145 given to the MacKillop Music Fund as a restricted fund (Dick Dabrowski & Carolyn Smith’s letter accepted) (motion made by Mary and seconded by Al)
  7. Unanimously accepted the motion to appoint Judy Veno, Mary Medeiros and John Ferrillo to the Nominating Committee (along with the wardens and priest as per our by-laws)
  8. Unanimously accepted the motion made by Ginger and seconded by Al to spend up to $200 for motion sensor lights for the outside of the Parish Hall.  If the expenditure is over $200, a vote can be taken by e-mail.
  9. Unanimously accepted the motion made by George and seconded by Mary to approve a parsonage allowance for Joyce in the amount of $30,000.
  10. Unanimously accepted the motion giving authorization to Joyce and Linda to become signers on the discretionary fund account
  11. Unanimously approved the signatory card on the checking account at Sovereign Bank (Dick Dabrowski and Lorraine Leonard are signers)
  12. Unanimously approved the signatory card on the investment accounts at Fidelity (Al Colburn, Lorraine Leonard and John Ferrillo are signers)

 

Meeting was adjourned at 9:50 PM

 

Respectfully submitted,

Linda Kaferle