St. Andrew’s Vestry Meeting
Peabody Room
Present: Nancy Barringer, Al Colburn, Dick Dabrowski,
Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros, George Miller, Louise Rogers,
Erica Scattergood, Carolyn Smith, Don Ulsch, Bill Veno, Andrew Welton, Marianne
Welton, Phil Welton
Absent: Sue Hildreth
I.
Opening
Devotion & Prayer
II.
Priest-in-Charge
Report (Fr. Alan)
A.
Former
parishioner Dwight Harshbarger sent his latest book called Witness at Hawkes
Nest – congratulations to Dwight!
B.
Fr. Alan
& Erica will be going to
1.
This auction
item purchased by Fr. Alan goes to support the Episcopal Church in Jerusalem
2.
This was the
only time that he and Erica could take advantage of it this year
C.
Parish Hall
cross
1.
The broken
cross was taken down recently from the Parish Hall by Lindsey Mullan, the
original contractor who made the cross
2.
ACTION
ITEM: Fr. Alan to talk to Lindsey about
replacing it with a sturdier metal cross at no additional cost
D.
Andrews’
Memorial Gift
1.
Kyle has
been unable to get in touch with
a.
ACTION
ITEM: Fr. Alan will call Andover Organ
E.
Has been visiting
the sick and shut-ins
F.
Cudos to
Faith Salter for her Climate Change presentation last week
III.
IV.
Wardens’
Report (Dick & Linda)
A.
Diocesan
Resource Day
1.
Held
Saturday, September 26th at Bentley College, attended by Dick,
Claudette Hunt, Linda, and Carolyn
a.
Workshops on
part-time clergy, pastoral care, facilities, small church audit, and
stewardship were very worthwhile
B.
Bishop Gail
Harris will be visiting on December 6th
C.
The
MacKillop Music Fund
1.
To be
established in Fr. Alan’s name for all his has done for the music program at
St. Andrew’s
a.
Dick and
Carolyn will be making the lead gift
i.
They have
asked that the donated money be used to enhance the music program (not to
replace the budgeted amount)
V.
Treasurer’s
Report (prepared by
A.
Currently
showing a $4700 deficit
B.
Still owe
$1000 to Loaves & Fishes from 2nd quarter request from
Outreach
VI.
Search
Committee (Bill Veno)
A.
Bill as
co-chair thanked the Vestry for attending the potlucks given for the rector
candidates and the wardens for their work behind the scenes and Mary for her
amazing hospitality which included holding most of the meetings at her house
and providing food and drink for all
B.
Bill also
mentioned the great support the committee got from the diocese, especially
Cynthia Hubbard, and from Carol Kingston as facilitator
C.
Bill gave
“thumbs-up” on the parish profile which was used to guide the committee
throughout the whole process
D.
Bill
reported that one of the three finalists dropped out and the committee was left
with two very qualified applicants which the members felt would serve equally well
as rector
E.
The
committee recommended one candidate with the understanding that the second
candidate be called if the first decided not to accept the call
1.
Erica made
the motion to accept the above Search Committee recommendation, Louise
seconded, and the motion passed by a vote of 8 yes votes and one abstention (Don Ulsch due
to his inability to attend any of the dinners and meet the candidates wanted to
do further research)
F.
The Vestry
thanked the Search Committee for all its hard work over the last year
VII.
Commission
Reports
A.
Outreach
(written report submitted by Nicola Barlow and Fr. Alan)
1.
Held a
basement sale on September 13th (noted as June 13th on
report)
a.
Asked for
donations to Loaves & Fishes rather than charging per item
i.
Very successful;
raised $550
ii.
Assistant
Treasurer was asked to send a check for $550 to Loaves and Fishes
2.
Recommendations
for 3rd & 4th quarter disbursements as follows:
a.
$1,000 for
Habitat for Humanity
b.
$500 for ERD
c.
$250 for Our
Prison Neighbors
d.
$150 Refugee
Immigration Ministry (RIM)
e.
$1,000 for
f.
$500 for
Battered Women’s Resouce
g.
$500 for St.
Stephen’s
h.
$100 for
Mass Council of Churches
i.
A motion was
unanimously passed to withdraw $3500 from investments to pay the $1000 past due
from the 2nd quarter to Loaves & Fishes that has not been paid
as yet. The additional $2500 will be
paid against b, c, d, ˝ of e, f, g, and h; the remainder of $1500 to be paid
against “a” and ˝ of e by the end of the year
3.
Nicola
Barlow has resigned from the commission
a.
The Vestry
thanks Nicola for her hard work
4.
A discussion
about sending money up and above the budgeted amounts took place
a.
It was the
feeling of the Vestry that just the budgeted amount be sent at this point and
then looked at again at the end of the year
i.
ACTION ITEM: Dick to talk to Sue to get some clarity as to
where we are regarding pledge status so we know what we can afford to give up
and above the Outreach budget, if anything
B.
Facilities
(report submitted by Alan Rogers)
1.
Clean-up Day
– October 18th after
2.
Rectory
furnace has been cleaned and tested for efficiency by Lorden Home Climate
(formerly Lorden Oil)
C.
Christian
Formation (report submitted by Yvette Nasworthy)
1.
Over the
summer the Sunday School attempted to have a car wash to raise money for Loaves
and Fishes but was rained out on several tries
2.
Sunday
School began on September 27th
a.
Godly Play
will be taught by Yvette Nasworthy and Jeanne Cassin with door keepers, Linda
Kaferle, Kim Lindo and John Knowles
b.
Upper
Elementary will be taught by Jason Salter; looking for an additional
teacher/helper for this class
c.
MS/HS will
be taught by Phil Welton and will be held at
3.
Nursery Care
a.
Additional
helper is needed
b.
Currently
have one helper – Caelen Taylor
c.
ACTION
ITEM: George Miller to ask his daughter
if she is interested in the position
d.
Nursery will
be moved over to the Parish Hall – date TBD
VIII.
Old Business
A.
Fidelity
two-signature policy
1.
ACTION
ITEM: Al Colburn to have
B.
Checking
account two-signature policy
1.
Marianne
checked with Middlesex and
a.
Dick
suggested we look at our invoice approval process which he feels is more an
issue than having two signatures on the checks
C.
Stewardship
1.
ACTION
ITEM: Dick to talk to people about being
co-chairs of Stewardship
D.
Commercial
dishwasher
1.
ACTION
ITEM: Wardens to come to next meeting
with info on dishwasher
IX.
New Business
A.
The next
newsletter will have an earlier deadline due to Sue Ulsch’s travel schedule at the end of the month
B.
Thank-you
dinner for Search Committee
1.
Erica
offered her house for the Vestry to give the Search Committee a thank-you
dinner in November (has subsequently been postponed to January)
X.
Next Meeting
– Tuesday, Oct. 20th,
XI.
Closing
Prayer
XII.
Adjournment
–
Respectfully
submitted,
Linda Kaferle