St. Andrew’s Vestry Meeting

April 21, 2009, 7:30 PM

Peabody Room

 

Present:  Dick Dabrowski, Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros, George Miller, Louise Rogers, Erica Scattergood

Absent:  Al Colburn, Sue Hildreth, Don Ulsch, Marianne Welton

 

I.                   Opening Devotions & Prayer

II.                Priest-in-Charge Report

A.     Well attended  Holy Week services

B.     Retreat

1.      Preliminary Outline – Our life in Christ & how it’s lived out in the Vestry

a.      Fr. Bergmann, Rector of Good Shepherd will help facilitate

b.      ACTION ITEM:  Fr. Alan to let the Vestry know what reading needs to be done ahead of time

C.     Kyle Bertulli’s 6-month review

1.      Hopefully to take place in the next couple of weeks

III.             3/17/09 Meeting Minutes Accepted as Presented

IV.              Warden’s Report

A.     Letters of Transfer to be filled out by George Miller, Erica Scattergood and Linda Kaferle, signed by Fr. Alan and mailed to individual churches by Lynn Ferrillo

B.     Safe Church Training – Upcoming Diocesan Sessions:

1.      May 16th – Winchester

2.      Aug. 22nd – Marion

3.      Oct. 3rd – Cambridge

4.      Oct. 24th – Brookline

C.     Parish Hall Usage Policy

1.      Linda distributed a proposed flow chart outlining one-day events

a.      Motion unanimously passed to accept policy as presented and review in 6 months

i.                    ACTION ITEM:  Linda to review with Lynn Ferrillo

V.                 Treasurer’s Report

A.     Distributed via e-mail prior to meeting

B.     Question about the detailed expenses included in the $850 office expense   

1.      ACTION ITEM:  Linda to ask Sue

C.     Motion unanimously passed to accept Treasurer’s Report as presented

VI.              Search Committee Update

A.     Cut-off date for applicants is May 15th

B.     Committee to meet May 3rd to review CDO’s that matched our profile

VII.           Commission Reports

A.     Parish Life report distributed via e-mail

1.      Oversaw Annual Meeting on 2/1/09

2.      Foyers continue to meet

3.      Have plans to introduce a monthly movie night

a.      The first is planned for April 18th

4.      Though not a Parish Life event, Dick thanked the committee for linens at the Lenten suppers

B.     Communications report distributed via e-mail

1.      Welcome Mary Medeiros as liaison

2.      Newsletter continues to go out in the mail in a timely manner

3.      Our website, maintained by Dick Dabrowski, continues to be one of the best in the diocese (thanks, Dick)

4.      Sue Ulsch, X-press editor, encourages folks who are in charge of events to send info for press releases three weeks in advance

C.     Membership (given by Dick Dabrowski, liaison)

1.      Judy Adams to revive Share-A-Ride opportunities

2.      St. Andrew’s participation in community outreach

a.      New Neighbor Fair in Ayer in March

b.      4th of July in Ayer

c.       Grotonfest in October

d.      Harvard Flea Market in October

3.      Discussed need for updated Friends & Family Directory

a.      Working on setting up opportunities for photographs and info verification

4.      Discussed the idea of a Facebook page for St. Andrew’s

5.      Discussed the idea of St. Andrew’s volunteer t-shirts

6.      Next meeting – May 4th, 7:30 PM

VIII.        Old Business

A.     Memorial Gift Policy

1.      Linda distributed the diocesan Memorial Funds description

a.      Funds given to churches in the name of a particular person for use outside of the annual operating budget

2.      ACTION ITEM:  Dick & Linda to come back with a draft policy outlining the discussion that took place at the Vestry meeting

a.      Erica Scattergood offered to write thank-you notes in a timely fashion

B.     Proposed change to Business Policy (checks requiring two signatures)

1.      Motion unanimously passed requiring checks written against the Investment Fund for amounts of $2,000 or over have two signatures

a.      This is a goal for the checking account as well

i.                    ACTION ITEM:  Linda to check with Lynn to see if all regular budgeted bills fall under the $2,000 limit

IX.              New Business

A.     St. Andrew’s Facebook Page

1.      Membership Commission asked Jeanne Cassin to set up

a.      Younger families use this type of social networking website to correspond

b.      It is used for sharing news, videos, pictures

i.                    It is very interactive and instantaneous

c.       It will be a closed site

i.                    The Administrator (Jeanne) has control of who is allowed to “write on the page”

2.      Consensus of the Vestry to go ahead with the idea

B.     Recycling

1.      ACTION ITEM:  Dick to acquire containers (approved by Fr. Alan) for use in the Parish Hall

2.      Erica Scattergood agreed to take contents to the recycling center

3.      An article needs to be put in the X-press

X.                 Next Meeting – Tuesday, May 19th, 7:30 PM, Peabody Room

XI.              Closing Prayer

XII.           Adjournment

 

Respectfully submitted,

Linda Kaferle