Peabody Room
Present: Al Colburn, Dick Dabrowski, Linda Kaferle,
Fr. Alan MacKillop, Mary Medeiros, George Miller, Louise Rogers, Faith Salter, Erica
Scattergood, Don Ulsch, Bill Veno, Marianne Welton
Absent: Sue Hildreth
I.
Opening
Devotions and Prayer
II.
Priest-in-Charge
Report
A.
Lenten
Program has had an attendance of 15 people with good discussions
B.
Vestry
Retreat
1.
Tentatively
scheduled for May 29th and 30th at St. Benedict’s Abbey
in Harvard
2.
Fr. Alan
plans to be the facilitator
a.
ACTION
ITEM: Fr. Alan to update us on the
program and any Vestry preparation needed
C.
Holy Week
Schedule of Services
1.
2.
3.
7 PM Easter
Vigil on Saturday
4.
Easter
Sunday – 8 & 10 AM
5.
ACTION ITEM: Mary Medeiros to put schedule in the local
papers
D.
Discussed
the number of shut-ins
1.
ACTION
ITEM: Fr. Alan to get the list of
shut-in information to Sue Ulsch for inclusion in the May X-Press
III.
IV.
Wardens’ Report
A.
Linda
distributed Letters of Transfer forms to those Vestry members who are currently
official members of their previous church
1.
ACTION
ITEM: Linda, George, Erica and Marianne
to fill out the form and return it to Linda for signing by Fr. Alan
B.
Parish Hall
Usage Policy
1.
Dick asked
for feedback from the Vestry regarding the proposal that St. Andrew’s
communicants in good standing be given the use of the Parish Hall for a day
function at no charge (excluding the $50 sexton fee)
a.
There was
consensus for the above proposal
2.
ACTION
ITEM: Linda and Dick to bring back a
proposal for those people who are not communicants in good standing
C.
Discussion
of parishioners signing up for
electronic fund transfer for pledge payments
1.
ACTION
ITEM: Marianne to write an article
explaining how to go about EFT in the next X-Press
D.
Quarterly
Commission Reporting expanded to include three options:
1.
Commission
chair to e-mail a report to the Vestry prior to its meeting
2.
Commission
chair to attend the meeting and give an oral report
3.
Commission
liaison to give an oral report at the meeting
4.
ACTION
ITEM: Linda to send a schedule to
commission chairs and liaisons
V.
Treasurer’s
Report
A.
Approximately
$5,000 in the red up through February
B.
Discussion
of memorial gifts and how they are handled
1.
ACTION
ITEM: Linda to include as an agenda item
for next month’s meeting
2.
ACTION
ITEM: Marianne to become familiar with
the current policy
C.
Motion
unanimously passed to accept the report as presented
VI.
Search Committee
(Faith Salter and Bill Veno)
A.
Gave a chronology
of the Search Process to date:
1.
Met with
consultant, Carol Kingston, in November, 2008
2.
Held
Appreciative Inquiry sessions in December, 2008
a.
Held 60
interviews
3.
Held retreat
weekend with Vestry, Carol
4.
Used the
info from #2 and #3 to produce a tri-fold brochure in February, 2009
5.
Filed all
necessary forms with the Church Deployment Office of the diocese in March, 2009
6.
Listing went
on ECUSA website on March 6, 2009
7.
Accepting
names until May 15th
B.
Charge given
to Search Committee by the Vestry
1.
Motion
unanimously passed to charge the Search Committee to arrange for meetings
(where possible) between the Vestry and the final candidates; create a
mechanism for feedback from the Vestry; and to recommend one candidate to the
Vestry for the position of Rector
VII.
Commission
Reports
A.
Outreach
1.
Proposed
2009 budget for Outreach:
a.
Young Life $500
b.
Habitat for Humanity 1,000
c.
Loaves and Fishes 3,000
d. Episcopal
Relief and Development 500
e.
Our Prison Neighbors 250
f. Refugee
Immigration Ministry 150
g.
Esperanza School 1,000
h.
Battered Women’s Resource Inc.
500
i.
St. Stephen’s South End Project
1,000
j.
Mass Council of Churches 100
2.
Outreach Commission requests a quarterly payment of $2000
towards
its budget
a.
Motion
unanimously passed to authorize the expenditure of $2,000 towards the first quarter
Outreach commitments and ask the Outreach Chairpersons to work with the
Treasurer on where the money to finance the $2,000 will come from (checking,
investments, fundraisers)
3. ACTION ITEM: Fr. Alan to
write each organization about
the commitment from St. Andrew’s that they can
expect
B.
Facilities
1.
Report
submitted by Alan Rogers
a.
Looking into
solutions for the ice dams over the snuggery and Peabody Room
b.
Alan
continues to fix the radiator leaks in the Rectory
c.
The gutters
in the Parish Hall are in bad shape, possibly causing leaks in the ceiling
d.
A list of
Spring clean-up items is developing
VIII.
Old Business
A.
Church
Insurance
1.
Linda and Al
Colburn are currently comparing the existing policy with Emery and Webb and the
Church Insurance Policy
a.
ACTION ITEM: Al to ask Emery and Webb for a 30 day
extension on the policy renewal date (currently
2.
Started a
discussion about establishing a set of controls that reduce the potential for
liability issues (e.g. checks requiring two signatures)
a.
ACTION
ITEM: Linda to add it to the next agenda
IX.
New Business
A.
Parish Life
will be holding $1.00 movie nights
1.
First one
scheduled for April 18th
2.
Money to go
towards the dishwasher fund
B.
Volunteer
1.
Sue Ulsch
would like to explore the idea of organizing a group of volunteers from St.
Andrew’s who would set-up arrangements with local grocery stores to get produce
that is no longer saleable and distribute it to the needy either from the
church or possibly Loaves and Fishes
a.
There was
consensus from the Vestry for Sue to explore this worthwhile idea
X.
Closing
Prayer
XI.
Next Meeting
–
XII.
Adjournment
–
Respectfully
submitted,
Linda Kaferle