St. Andrew’s Vestry Meeting

February 17, 2009, 7:30 PM

Peabody Room

 

Present:  Al Colburn, Dick Dabrowski, Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros, George Miller, Louise Rogers

Absent:  Sue Hildreth, Erica Scattergood, Don Ulsch, Marianne Welton

 

I.                   Opening Devotions and Prayer

II.                Priest-in-Charge Report

A.     Welcome to new Vestry members

1.      George Miller

2.      Al Colburn

3.      Erica Scattergood (absent)

B.     Invite everyone to Diocesan Learning Event

1.      March 7th at BU Sherman Hall 10 AM- 3PM

2.      Speaker – Brian McLaren

a.      Fr. Alan had the privilege to hear him speak while on vacation in San Diego

C.     Lenten Program

1.      Centering on Bishop Shaw’s book – Conversations With Scripture and With Each Other

a.      Books are on sale for $13

2.      Soup Supper at 6 PM Wednesday March 4, 11, 18, 25, April 1 followed by book discussion at 7 PM

D.    Vestry Retreat

1.      Fr. Alan would like focus to be spiritual rather than an extended Vestry meeting

2.      Fr. Alan would like it to be an overnight retreat

a.      ACTION ITEM:  Linda to look at the availability of St. Benedict’s (Harvard) and the Monastery (Cambridge) for May 8th and May 9th

III.             1/18/09 Meeting Minutes Accepted as Presented

IV.              Treasurer’s Report

A.     Sue had e-mailed the financial statement for January to the Vestry which was discussed in her absence

1.      Total Income of $7,226.30 vs. Total Expenses of $11,654.73 leaving a deficit of $4,428.43 for the month of January

2.       Budgeted income of $12,376 vs. Actual of $7,226.30

a.      Pledges, plate offerings and contributions down due, in part, to several snowy Sundays

B.     Discussed the early payoff of the past due diocesan assessment

1.      Consensus of the Vestry was that since it is an interest free loan, it did not make sense to pay it off early

 

 

V.                 Wardens’ Report

A.     Reviewed Expectations of a Vestry Member

1.      Safe Church Training

a.      Expected that every Vestry member attend Safe Church Training through a diocesan approved program

i.                    Hoping that there will be a session held in a near-by location (currently just scheduled for Nantucket and Martha’s Vineyard)

2.      Letters of Transfer

a.      Expected that every Vestry member not received or confirmed at St. Andrew’s have their membership transferred to St. Andrew’s from their former church

3.      Dick read the Vestry Covenant

B.     Nancy Mayo’s Cleaning Contract

1.      Motion unanimously passed to authorized Linda to review and renew Nancy Mayo’s contract

a.      Louise would like Nancy to be asked to clean cobwebs from the window sills in the Peabody Room, especially behind the pews          

C.     Kyle Bertulli’s Contract

1.      Motion unanimously passed to authorize Fr. Alan and Judy Adams to hold a six-month review with Kyle as outlined in his contract

a.      ACTION ITEM:  Fr. Alan to ask Judy for her help in this matter

D.    Korean Church Contract

1.      Motion unanimously passed to authorize Dick and Al Colburn to review and renew contract with Pastor Kim

E.     Church Insurance

1.      Motion unanimously passed to authorize Linda and Al Colburn to review our current policy and investigate the possibility of changing over to the policy offered by the Church Insurance Agency Corporation   

a.      ACTION ITEM:  Linda to send a copy of our current policy to Church Insurance for a quote

 

VI.               Old Business

A.     Flower Memorial Fund

1.      Motion unanimously passed to authorize the Treasurer to set up a CD under the terms of the letter in the amount of $1400

B.     Unauthorized cars parking in lot during snowstorm

1.      Decided to put notes on the car windshields asking that they not park there if snow is in the forecast

 

 

 

VII.           New Business

A.     Senior Warden Appointment

1.      Dick Dabrowski appointed by Fr. Alan for one-year term

B.     Junior Warden Vote

1.      Motion unanimously passed to elect Linda Kaferle to one-year term

C.     Commission Liaison Appointments

1.      George Miller – Facilities

2.      Dick Dabrowski – Membership

3.      Louise Rogers – Altar Guild

4.      Mary Medeiros – Communications

5.      Al Colburn – Stewardship

6.      Marianne Welton – Outreach

7.      Linda Kaferle – Christian Formation

8.      Erica Scattergood – Parish Life

D.    New Neighbor Fair

1.      Town of Ayer holding it on March 28th

2.      Faith Salter & Carolyn Smith working on St. Andrew’s participation   

E.     Organ Maintenance

1.      Consensus of the Vestry that Kyle be given the authority to work with Andover Organ Company on the church’s behalf

 

VIII.        Next Meeting – Tuesday, March 17th, 7:30 PM

 

IX.              Closing Prayer

 

X.                 Adjournment – 9:20 PM

 

Respectfully submitted,

Linda Kaferle