St. Andrew’s Vestry Meeting

January 18, 2009, 11:45 AM

Peabody Room

 

Present:  Jeanne Cassin, Dick Dabrowski, Sue Hildreth, Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros, Yvette Nasworthy, Louise Rogers, Don Ulsch

Absent:  Marianne Welton

 

I.                   Opening Devotions and Prayer

II.                Priest-in-Charge Report

A.     In the interest of time, Fr. Alan transferred his report time to a discussion of the budget later in the meeting

B.     Fr. Alan explained that his title is now Priest-in-Charge since his past title of Priest-in-Residence is no longer being used by the diocese

III.             12/30/08 and 1/11/09 (Special Meeting) Minutes Accepted as Presented

IV.              Wardens’ Report

A.     Linda asked that we engage the services of Chad Hemenway for the church’s snowplowing

1.      Pricing was cheaper than quote from Ray Williams and Chad has a sander on his truck

a.      Motion to accept Chad Hemenway’s quote as follows unanimously approved

i.                    Plowing of main parking lot:  $30

ii.                  Plowing of driveway and parking cut-out by Rectory:  $20

iii.                Sidewalks:  $30

iv.                Church walkways, stairs, ramps:  $30

v.                  Ice melt/sand walkways, steps and ramps:  $20

vi.                Ice melt/sand main parking lot and driveway: $30

b.      ACTION ITEM:  Linda to give Lynn a copy of the quote and ask her to request a copy of his insurance certificate

B.     Problem with unauthorized cars parking in parking lot during snowstorm and parking in the handicap space any time

1.      Suggested that we install handicap sign in front of handicap space

2.      Suggested that we contact the police department about methods to use to keep cars out of lot during snow removal

C.     Cluster Update

1.      Linda, Dick and Don were unable to meet with Trinity and St. Mark’s on January 7th to discuss the cluster idea

a.      ACTION ITEM:  Cynthia Hubbard to talk to the Vestry members at the joint Vestry/Search Committee Retreat on 1/23 about their interest in the cluster plan

 

 

V.                 Budget Review

A.     Stewardship Campaign Completion

1.      John Ott has now sent the Pledge Thank You Note to Carolyn Smith to mail (Carolyn to send them out this afternoon)

2.      Dick and John reviewed the list of people who have not yet pledged this year

a.      ACTION ITEM:  John to call individuals he feels are likely to pledge and send a letter to all  others on the mailing list who have not pledged as of yet

b.      ACTION ITEM:  John and Dick are working on a campaign appeal to those people who have been loyal in the past but for any number of reasons are no longer attending St. Andrew’s and ask them if they would be willing to make a contribution to the church in 2009

B.     Salary Increases

1.      The Church Pension Fund has increased the salary that Fr. Alan can make from $30,000 to $32,000; the health care premium from $300 to $325 and the IRS mandated mileage allowance from .50 to .585 per mile.

a.      Because we were unable to give Fr. Alan a raise last year, we increased his health care premium to $375 (from $300)

b.      Now that we are able to give him a raise, a motion was voted unanimously to do the following, giving Fr. Alan a 3.4 % raise:

i.                    Reduce his health care premium from $375/mth to $325/mth to be in line with the Pension Fund

ii.                  Reimburse him .585 per mile retroactive to January 1st

iii.                Raise his yearly salary from $30,000 to $32,000

a.      ACTION ITEM:  Sue to contact the diocese to insure that there is no assessment on the salary increase

2.      Motion passed unanimously to give Lynn Ferrillo and Nancy Mayo a 3% raise

3.      Kyle Bertulli’s contract has a raise built into it so no vote is needed at this time

C.     Flower Memorial Fund

1.      $1000 given in 1983 by Frances G. Hartley (who has since died) in memory of the late Sarah B. Ross, Frances G. Ross, and Helen Deans to be put in a Memorial Trust Fund and it was requested that the interest earned be used to purchase altar flowers on the last Sunday of December and the last Sunday of March of each year

a.      ACTION ITEM:  Dick to look into locating the executor of Frances G. Hartley’s estate to see if we could have the request changed since it is not very practical

i.                    The interest accrued on $1000 in a year is not enough money to buy two arrangements of flowers

ii.                  One of the Sundays detailed in the request usually falls during Lent where no altar flowers are displayed; the other Sunday has Christmas flowers

b.      ACTION ITEM:  Linda to let Lynn know the memorialized names to add to the flower list at Easter and Christmas

D.    Vote on amended budget to include:

1.      Salary increases for Fr. Alan MacKillop, Lynn Ferrillo, Nancy Mayo and Kyle Bertulli

a.      Unanimously passed by Vestry

 

VI.              New Business

A.     Annual Meeting scheduled for 2/1/09 after the 10 o’clock service

1.      Commission Reports are due to the office by 1/25

2.      Financial Report will be done separately by Sue so it can be updated, if necessary, before the meeting

 

VII.           Next Meeting

A.     ACTION ITEM:  Linda to poll the present and new members to see what day works the best for the majority

 

VIII.        Closing Prayer

 

IX.              Adjournment – 1:50 PM

 

Respectfully submitted,

Linda Kaferle