St. Andrew’s Vestry Meeting

December 30, 2008

Peabody Room

Present: Jeanne Cassin, Dick Dabrowski, Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros, George Miller, Yvette Nasworthy, Louise Rogers, Don Ulsch

Absent: Sue Hildreth, Marianne Welton

I. Opening Devotions and Prayer

II. Priest-in-Charge Report

A. Welcome to Louise Rogers (appointed by the Vestry to fill Dwight Harshbarger’s Vestry position until Annual Meeting)

B. Letter of Transfer

1. Vestry members asked to obtain a Letter of Transfer from their prior church

a. Either Lynn can request the information or the Vestry member can contact their church directly

b. An amended copy of the “New Expectations of a Vestry Member” which includes this new request was distributed

C. Wonderful Christmas services

III. Wardens’ Report

A. Korean Congregation has agreed to pay $100 per month starting in January

1. January’s amount has already been paid

2. Their hope is to increase that amount at the time of their contract renewal in March

B. Nominating Committee

1. Nicola Barlow has resigned from the committee

2. Jeanne Cassin, as the alternate, will take the vacated position

C. Cluster Update

1. A meeting is scheduled for January 7^th between St. Andrew’s, St. Mark’s and Trinity Chapel

D. Safe Church Training

1. All Vestry members are requested to attend a session held by the diocese

a. ACTION ITEM: Linda to e-mail a schedule of upcoming classes

b. The money raised at the Ayer July 4^th celebration is ear-marked for scholarship money

E. Joint Search Committee/Vestry Retreat

1. To be held Friday, January 23^rd from 7-9 PM and Saturday, January 24^th from 8:30 AM-3 PM

a. To be facilitated by Rev. Cynthia Hubbard and Carol Kingston (Search Committee facilitator)

b. ACTION ITEM: Linda to forward info on the agenda

c. All Vestry members are asked to attend, if possible

IV. Treasurer’s Report (non due to Sue Hildreth’s absence)

V. Commission Reports

A. Christian Formation (Yvette Nasworthy)

1. Sunday School has continued as usual although attendance has been low

2. The issue of whether to continue Sunday School in the Rectory or move back to the Parish Hall has come up

a. Will revisit this issue in the Spring

b. If Sunday School moves out of Rectory, the idea of making the Rectory business friendly in order to rent to a business such as a law firm or insurance company was discussed

B. Stewardship (John Ott)

1. John is waiting for the final information from Sue Hildreth regarding pledges before completing his report

VI. Old Business

A. Audit Committee Request

1. Asked for a motion regarding the parsonage allowance resolution as required by the diocese

a. Motion unanimously passed (made by Dick Dabrowski and seconded by Mary Medeiros) saying, “If the priest at St. Andrew’s does not wish to live in the Rectory, that we set aside up to $30,000 as a housing allowance.”

VII. New Business

A. Snowplowing

1. Due to Jim Moisan’s inability to continue to plow, Linda has talked with Ray Williams (who does the shoveling at the Unitarian Church in Harvard) about doing the plowing and shoveling

a. Motion unanimously passed to hire Ray Williams on an interim basis

i. ACTION ITEM: Linda to look into his liability insurance situation and also see whether he can sand and salt the property, as needed

B. Paid Nursery Position Request

1. Nicola Barlow e-mailed a request to the Vestry asking that we hire an additional adult care giver for the nursery on Sundays since enough volunteers are not always available

a. According to our Safe Church Policy, we should have two adults present at all times when children are in attendance

b. Motion unanimously passed to authorize Kim Lindo to hire an additional day care provider if she feels there is a need

i. ACTION ITEM: Money to be put into the 2009 budget to cover this expense

VIII. Next Meeting – Sunday, January 11^th (11:45AM) to discuss the budget

IX. Closing Prayer

X. Adjournment – 9:15 PM

Respectfully submitted,

Linda Kaferle