Peabody Room
Present: Jeanne Cassin, Dick Dabrowski, Linda Kaferle,
Fr. Alan MacKillop, Mary Medeiros, Marianne Welton
Absent: Sue Hildreth, Mark Louttit, Yvette Nasworthy,
Don Ulsch
I.
Opening
Devotions and Prayer
II.
Cluster
Proposal Introduced (Marcia Hoecker)
A.
Marcia
Hoecker, Missioner to
1.
Partnership
consists of
B.
Given that
St. Andrew’s and
1.
This would
NOT be a merger -each parish would remain independent
2.
This would
be a partnership between 2, 3 or 4 churches in which there would be sharing of
resources, clergy, ideas and possible ministries
3.
The
Missioner (Marcia) would be responsible for:
a.
Program
Development
b.
Formation
and Training
c.
Pastoral
Care in some situations
d.
Pastoral
liturgies (weddings and funerals)
4.
Each
participating church would have a permanent Sunday supply priest who would
rotate along with the missioner every church season to the churches in the
cluster
5.
The advantages
would include:
a.
Financial
i.
Cheaper than
a ½ time priest
b.
Networking
with other parishes for ideas and resources
C.
Marcia asked
that the Vestry get back to her if there is interest in continuing to talk – no
decision is needed at this time
1.
ACTION
ITEM: To be discussed among the Vestry
members at the next meeting
III.
Priest-in-Residence
Report (Fr. Alan)
A.
Stewardship
Dinner scheduled for this Friday night
1.
Hoping that
more people will sign up
B.
Emerging
Church Class being held on Tuesday nights at
1.
Using the
book, Transforming Congregational Culture by Anthony B. Robinson
a.
Books are
available at the office
2.
All are
welcome to participate
C.
This
Sunday’s Eucharist will focus on the children of the parish
1.
Hoping to
make this a monthly event
D.
After some
discussion, it was decided to change the Vestry meeting time from
IV.
A.
Need some
clarification on vote on investment withdrawal
V.
Wardens’ Report (Dick Dabrowski &
Linda Kaferle)
A. Korean Contract
1.
Dick and Fr.
Alan met separately with Pastor Kim for the 6-month contract review
a.
Pastor Kim
requested another 6 months before his congregation begins to pay any
compensation to St. Andrew’s
b.
Pastor Kim
said his congregation would agree to take over some definitive responsibility
in the church
c.
Pastor Kim
had two additional requests:
i.
Could he
hold a bible study in his office sometime during the week
ii.
Could he
hold a weekly Friday night service in the Sanctuary
2.
After some
discussion, it was decided that Dick would get back to Pastor Kim with the
following points:
a.
Request that
Pastor Kim make a $50/mth contribution to the church for the next six months
b.
Request that
he do some work in kind
i.
ACTION
ITEM: Dick to ask Sue how much money we
spend on lawn care
ii.
ACTION
ITEM: Dick to ask Pastor Kim what skill
sets exist in his congregation (Plumber, electrician, lawn care, snow removal
equipment)
c.
Give Pastor
Kim the OK to use his office for bible study during the week
d.
Propose that
he use one of the classrooms downstairs in the Parish Hall for a Friday night
service rather than the Sanctuary
B.
Building
Usage Application for after-school care
1.
Father Alan
and Linda met with Thelma Williams to discuss her need for space to provide
after-school care to children in Ayer
a.
The upstairs
of the Parish Hall would work well for her needs
b.
She would be
willing to pay for the usage as well as for any code compliance issues that
would be needed
i.
ACTION
ITEM: Thelma to make an appointment with
the building inspector to do a walk-thru of the space
c.
ACTION
ITEM: Thelma to look into obtaining the
necessary insurance
i.
St. Andrew’s
insurance company would be willing to add on a rider for a minimal amount given
that she have her own insurance
C.
Audit Update
1.
Dick reported
that Phil Welton has done a terrific job and will be working with Yvette
Nasworthy on Clean-Up Day this Sunday to try to finish it by the end of the
month
D.
Search
Committee Update
1.
Mary (Vestry
representative on the Search Committee) contacted the people the Vestry had
named as potential members and was very pleased to announce the following
people have accepted:
a.
Nancy
Barringer, Jeanne Cassin, John Ferrillo, Manny Lindo, Lydia McClure, Faith
Salter, Carolyn Smith, Bill Veno, Phil Welton (as well as Mary, herself, and
the two wardens)
i.
Motion to
appoint the Search Committee as presented unanimously passed
VI.
Treasurer’s
Report (distributed via e-mail to members prior to meeting – Sue absent)
A.
Dick pointed
out that our year-to-date deficit was basically equal to our unpaid pledges
1.
If people
could be persuaded to fulfill their pledge we could possibly finish “in the
black” by the end of the year
B.
Motion to
accept the Treasurer’s Report as presented unanimously passed
VII.
Commission
Reports
A.
Communications
(Erica MacKillop)
1.
Good work
being done by Sue Ulsch as editor of the X-Press and the “girls” who get it
ready for you to receive it in your mailboxes as well as Carolyn Smith for all
her post card mailings
2.
Time and
Talent Fair held on Sept. 14th reminded everyone of all the work
being done in the parish
3.
The Korean
sign has been added to our standing lawn sign
4.
A year long
calendar has been set up in the Peabody Room for keeping track of church events
a.
Please
update it as far in advance as possible since we need four weeks notification
to get a press release out
5.
Dick
Dabrowski continues to spend much time updating the church’s website – don’t
forget to take a look, it’s always changing
B.
Parish Life
(Erica Scattergood)
1.
Only
official function was the extended coffee hour served to the joint service on
September 9th (Parish Meeting)
2.
Members of
the Foyer Groups met at the Haynes-Scattergood’s home on Oct. 12
a.
New groups
have been formed and will meet on their own over the next three months
C.
Facilities
(Alan Rogers and Linda Kaferle)
1.
Peter
Andrews has been working with Alan and Louise Rogers (who are generously
sponsoring the work) to update the western vestibule of the church
2.
Many thanks
to Manny Lindo for replacing window trim boards of the Rectory
3.
Clean-up Day
is this Sunday – please come ready to work
4.
Prior to the
bottom dropping out of the economy, Al Colburn gave a bid to paint the rectory
exterior which was an extremely generous quote.
We’re hoping that the spring will bring a healthier economy that will
allow us to take him up on it – Thanks, Al
5.
Alan Rogers
will be looking into what work should be done to prevent leaks in the Snuggery
ceiling due to ice dams on the roof
VIII.
Old Business
A.
Fundraiser
Results
1.
John
Ferrillo Concert
a.
Still
waiting for some outstanding invoices to be received before we know how much
money was made
2.
Grotonfest
a. No figures available at the
meeting
3.
Harvard Flea
Market
a.
Raised $225
from selling baked goods
IX.
New Business
A.
Coffee Hour
Donations
1.
After some
discussion it was decided that a basket be put out for people to make donations
if they’d like
2.
ACTION
ITEM: Marianne Welton to put an article
in the X-Press asking for “coffee angels” to donate to a fund that would be
used to buy many of the staples thereby allowing people who like to “do coffee
hour” as their ministry to continue to do so
B.
Nominating
Committee
1.
To be
appointed at the next meeting (so come with some names)
C.
Replacement
for Dwight Harshbarger’s Vestry position
1.
Discussion
tabled till next month
X.
Next Meeting
–
XI.
Closing
Prayer
XII.
Adjourn
Meeting –
Respectfully
submitted,
Linda Kaferle