Peabody Room
Present: Dick Dabrowski, Dwight Harshbarger, Linda
Kaferle, Mark Louttit, Fr. Alan MacKillop, Mary Medieros, Don Ulsch, Marianne
Welton
Parishioners
Present: Nicola Barlow, Carolyn
Smith
Absent: Jeanne Cassin, Sue Hildreth, Yvette Nasworthy
I.
Opening
Devotions and Prayer
II.
Priest-in-Residence
Report (Fr. Alan)
A.
Per suggestion
from Dick Dabrowski to give the Parish a timeline, Fr. Alan announced that he
and Erica, after much thought and prayer, would be willing to stay at St.
Andrew’s for a maximum of two more years as Priest-in-Residence to help
1.
Fr. Alan did
not think the church is ready to go into search
a.
The church
does not have the money to hire a new priest
i.
Dwight asked
for a list of criteria (e.g. financial, membership levels, managerial
characteristics of other parishes) that could help us determine if or if we are
not ready for search
2.
Fr. Alan has
communicated this timetable to Bishop Bud and is awaiting his reply
3.
Fr. Alan
recommended establishing a Vision Committee rather than a Profile Committee to
work on a vision statement
a.
Proposed
hiring a consultant (e.g. Alice Mann from the Alban Institute) to help us
identify who we are and where we are going
i.
He suggested
that we look into getting a grant possibly from the diocese for this purpose
b.
Fr. Alan
thought that the Vision Committee may possibly become the Profile Committee
sometime in the future
c.
Some Vestry
members were not convinced that spending time on a new vision statement at this
time was the best use of our resources
i.
Feeling that
the new rector would likely want to work with the parish on that
himself/herself
d.
Don felt
that it was important to have a plan as a pre-requisite to the search
i.
Linda thought
that the updated Profile would give us that plan
4.
The
consensus of the Vestry was to discuss this further at our next Vestry meeting
since we had a big agenda still to get to
B.
1.
August 4 – 8
(Date subsequently changed to August 11-15)
2.
Erica Scattergood and Carolyn Smith writing
the curriculum dealing with environmental stewardship (“He’s Got the Whole
World in His Hands”)
3.
Fr. Alan to
lead daily chapel
4.
Ages 5 – 12
welcome
C.
Lambeth
Conference
1.
To take
place in July & August
2.
Meeting of
the Anglican Bishops takes place every ten years in
3.
A number of
third-world Bishops have refused to come
4.
It needs our
prayers
D.
Emerging
Church
1.
An Adult
Education program series to begin in the Fall
a.
Fr. Alan is
talking with Phil Welton about helping
E.
Organist
Search
1.
Michael
Smith will need to relinquish his position as the Minister of Music at St.
Andrew’s because of a change of the Sunday schedule at
a.
He would
like to continue in some capacity (yet to be determined)
b.
He has recommended
Kyle Bertulli, currently the organist at the Congregational Church in
2.
Motion
passed unanimously to appoint an ad-hoc committee chaired by John Ferrillo to
work out the details of Kyle’s contract and report back at the July Meeting
III.
IV.
Wardens’
Report (Dick Dabrowski)
A.
1.
Linda
Kaferle, Dick Dabrowski and Carolyn Smith took the course last Saturday in
Sudbury
a.
There are
scholarships available so tuition money is not an issue ($40 tuition fee)
b.
The next
nearest course will be in November at the Church of the Good Shepherd in
c.
The Safe
Church DVD’s that Fr. Alan ordered are on backorder
i.
These are
not approved as certification in
d.
As a
representative of the Parents’ Group, Nicola reported that parents in the
parish want all adults involved with children at the church to be
B.
Disposition
of Old Sign
1.
Dick
requested permission to dispose of the old sign taken off the front of the
church
a.
Permission
granted
C.
Korean Sign
1.
Pastor Kim
rejected the draft sign because the colors used are the colors of
V.
No
Treasurer’s Report (given a week ago at the Special Meeting)
VI.
Commission
Reports
A.
Outreach
(Nicola Barlow)
1.
Tag Sale
raised $715
a.
To be
applied to Young Life
2.
Gail White
(SAMS) is currently taking a year off and waiting for reassignment
a.
SAMS support
is on hold until we are sure of Gail’s plans
3.
Will be
supporting backpack drive of Loaves and Fishes in July
4.
Have
requested quarterly dispersements of funds
a.
ACTION
ITEM: Outreach Commission to meet to
establish final distribution requests and will report back to Vestry at the
July meeting
5.
Planning the
September 21st concert with John Ferrillo and some BSO friends along
with Michael Smith
a.
Will be
asking anyone who’s interested to donate tickets
i.
$45/Adult
ii.
$35/Senior
6.
Fall Fair
a.
Well
organized but needs a chairperson
B.
Christian
Formation (read Nancy Barringer’s report)
1.
Sunday
School ended on June 15th
2.
End of year
celebration scheduled for June 29th
3.
Summer
nursery care requested to continue in the Snuggery
a.
Motion (made
by Dick; seconded by Maryanne) unanimously passed to authorize the expenditure
of funds for payment to Sunday nursery caregiver
4.
a.
Many thanks
to
C.
Facilities
(read Alan Rogers report)
1.
The furnace
has been tested at 75% efficiency by John Proctor (Jim and Audrey Western’s
son-in-law). Some suggestions:
a.
Put inner
door on the basement to reduce heat loss
b.
Patch small
leaks
c.
Possibly
convert to larger filter on the furnace air intake
d.
Future
replacement of the low efficiency blower with a high efficiency blower when one
becomes available
e.
Recommends
improving the insulation of the church
2.
Rectory roof
– work to start today
3.
General
Clean-Up took place on April 26th
4.
We need a
list of all the support people we use at St. Andrew’s
D.
Parents’ Group/Membership
(Nicola Barlow/Carolyn Smith)
1.
Faith Salter
(Chairperson of Parents’ Group) has requested that funds raised by raffling
baskets at the Ayer 5th of July Day be earmarked for programs for
the children of St. Andrew’s
2.
Membership
Commission is putting together promotional materials to be given out at the
booth that day to increase our visibility in the community
E.
Stewardship
(Carolyn Smith)
1.
Had first
meeting last night
a.
Focus is to
increase parishioners’ knowledge of what stewardship is
2.
Carolyn will
be coordinating several smaller fundraisers
a.
St. Andrew’s
Bucket Brigade
i.
Vestry
members will be filling buckets (decorated by the Sunday School students) with
spare change with the hope of asking the rest of the parish to join in
b.
Envelopes
will be sent to pledgers to use to mail in their pledges if they will be unable
to attend church at times during July and August due to vacations, etc.
c.
ACTION
ITEM: Carolyn to look into EFT
(Electronic Fund Transfer) for pledgers
d.
Don Ulsch
offered to donate 4-5 copies of his new book due out July 6th that
can be raffled off as well as a 2 hour seminar
VII.
Old Business
A.
Ramp
1.
Power door
opener due any day to the vendor
i.
Installation
to be scheduled shortly thereafter
VIII.
New Business
A.
150th
Anniversary of St. Mary’s Church in Ayer
1.
ACTION
ITEM: Fr. Alan to attend ceremony and
bring a card
B.
Dick asked
if Bernie Dillard would be willing and able to continue the birthday card
ministry
1.
ACTION
ITEM: Fr. Alan to check with Bernie
IX.
Next Meeting
– Tuesday, July 15th,
X.
Closing
Prayer
XI.
Meeting
Adjourned –
Respectfully
submitted,
Linda Kaferle