Peabody Room
Present: Jeanne Cassin, Dick Dabrowski, Dwight
Harshbarger, Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros, Don Ulsch
Absent: Sue Hildreth, Mark Louttit, Yvette Nasworthy,
Marianne Welton
I.
Opening
Devotions and Prayer
II.
Priest-in-Residence
Report (Fr. Alan)
A.
Outreach
Commission met
1.
Will
finalize outreach organizations at next meeting
a.
Request that
quarterly payments be made
2.
Planning
fundraisers to support Outreach
a.
Rummage Sale
on Saturday, May 31
i.
Details in
next X-Press
b.
Concert by
John Ferrillo and friends from the BSO at
c.
Possible
wine and cheese party
B.
Profile
Committee
1.
Vestry
decided at its retreat to form Profile Committee as a first step in the search
process
a.
ACTION
ITEM: Fr. Alan to speak to possible
candidates
C.
Reported on
very successful Holy Week and Easter services
1.
Many thanks
to Michael Smith for all his work and guidance and to the choir for the
beautiful music
III.
A.
1.
Fr. Alan has
enlisted the help of Erica Scattergood, Elizabeth Haynes and Carolyn Smith to
help him put together a one-week program in the summer
a.
Date to be
finalized
b.
Would like
to include the other tri-parish churches as well as Ayer churches
2.
Don Ulsch
offered to arrange with his publisher to donate copies of his new book that
will be coming out in the summer as well as a Global Risk Briefing that could
be auctioned off
a.
ACTION
ITEM: Fr. Alan to discuss with Erica
Scattergood
b.
Thanks so
much to Don
IV.
A.
Mary pointed
out that St. Mary’s does not have a newsletter that they advertise in – only
the Sunday bulletin
1.
The church
grosses about $3,000/yr. by charging per ad
V.
Wardens’
Report (Dick Dabrowski and Linda Kaferle)
A.
Dick has
asked our sign vendor to design a sign for the Korean congregation that
coordinates with but is different from our sign
B.
Dick
reported that Marcia Hoecker has agreed to give us some of her diocesan-paid
time to help us determine how we measure up to the diocesan covenant (Vitality,
Viability, Mutuality)
C.
Dick and
Linda have divided the commissions between them in order that there can be a
“point person” for any needs the commissions may have
1.
Dick –
Stewardship, Membership, Communications, Parish Life
2.
Linda –
Facilities, Outreach, Pastoral Care, Christian Formation
D.
A discussion
regarding the placement of special offerings on the Statement of Giving took
place
1.
The
consensus was that special offerings should not be considered part of the
pledge amount
2.
The
statements will be modified to incorporate this convention before being sent to
parishioners
a.
ACTION
ITEM: Linda to talk to
E.
Dick put in
a “plug” for the flower chart which has several empty slots – please sign up to
donate flowers
VI.
Treasurer’s
Report (distributed in Sue’s absence)
A.
ACTION
ITEM: Fr. Alan to ask Priscilla Andrews
how she would like to use the $2000 donated in Jack’s name
VII.
Commission
Reports
A.
Communications
Report read
B.
Membership
Report read
C.
Parish Life
Report read
D.
Parish
Historian
1.
Annual Parish
Historian Society Conference to be held at St. Andrew’s on Saturday, May 3rd
a.
Anyone
interested in attending may get a registration form from Dick
b.
Two speakers
in the morning (of which, Dick Dabrowski is one) speaking on church
architecture
c.
Lunch provided
by Erica Scattergood and Parish Life
d.
Afternoon
tour of St. John’s chapel at the Groton School
VIII.
Special
Committee Reports
A.
Investment
Report
1.
A total of
$321,408 worth of investments
2.
Conservative
strategy – 2 to 1 relationship between stocks to bonds
B.
Parish Hall
Rental Report
1.
Request that
we increase the size of the dumpster
a.
We are at or
beyond capacity with additional usage by Young Life and Bethel Church
b.
We will be
able to lock the dumpster so there will be no unauthorized usage
c.
Consensus of
the vestry was to go with the next larger size
2.
Working on a
brochure to “showcase” the Parish Hall as a venue for weddings, birthday
parties, etc.
3.
Working on a
new fee schedule
4.
Investigating
bringing the hall up to code
5.
Investigating
relationships with area caterers
6.
Considering
naming the hall
a.
ACTION
ITEM: Fr. Alan to check with the Kambs
as to their feelings since Barbara’s father built the hall
7.
Request that
we investigate the purchase of a commercial dishwasher
a.
Parish Life
just received a check from Marianne Welton as a thank you for her sister’s
memorial reception that can be added to the $2900 we currently have in the
dishwasher fund
8.
Propose the
Vestry take part in its own fundraiser in recognition of its awareness of the
financial issues facing the church
a.
Save change
in a bucket for some period of time (6 months – 1 year) and if successful,
introduce it to the parish at large
IX.
Unfinished
Business
A.
1.
ACTION
ITEM: Linda to ask Facilities and
Christian Formation to look into satisfying those requirements listed in the
policy that are yet to be completed
B.
1.
The Red
Cross would be happy to accept our help with signage and volunteering the day
of the blood drive but the venue would need to remain at Town Hall
a.
Consensus of
the Vestry that it would like Yvette and Bryan Nasworthy to pursue this
community outreach project
X.
New Business
A.
Don
suggested looking into the “spare change” idea that some banks promote by
rounding up your purchase on your debit card and putting the extra money into a
separate account to be used by the card holder
1.
Dick
suggested this be brought before the Stewardship Commission as a possible money
making idea
B.
A discussion
about Electronic Funds Transfer (EFT) took place
1.
Sense of the
Vestry that we should look into offering auto debit for pledge offerings
C.
Clean-up Day
scheduled for either Saturday, April 26th or Sunday, April 27th
D.
Ascension
Day 2nd Tri-Parish Service to be held at St. Andrew’s on May 1st
at
XI.
Next Meeting
– Tuesday, May 20th,
XII.
Closing
Prayer
XIII.
Adjournment
–
Respectfully
submitted,
Linda Kaferle