St. Andrew’s Vestry Meeting

February 17, 2008, 11:50 AM

Peabody Room

 

Present:  Jeanne Cassin, Dwight Harshbarger, Sue Hildreth, Linda Kaferle, Mark Louttit, Fr. Alan MacKillop, Mary Medeiros, Yvette Nasworthy, Don Ulsch

Absent:  Dick Dabrowski, Marianne Welton

 

I.                   Opening Devotions and Prayer

 

II.                Priest-in-Residence Report (Fr. Alan)

A.     Announced that Marianne Welton’s sister had unexpectantly died (our heartfelt condolences to Marianne and her family)

B.     Welcome to new Vestry members (Mark, Mary & Don)

C.     Wardens appointed/elected

1.      Dick Dabrowski appointed Senior Warden by Fr. Alan

2.      Linda Kaferle elected Junior Warden by Vestry

D.    Vacation Bible School

1.      ACTION ITEM:  Fr. Alan to contact other churches in Ayer to see if they are interested in joining with us for a VBS

2.      ACTION ITEM:  Fr. Alan to choose some possible dates in July or August after looking at his vacation schedule

E.     Korean Congregation Update

1.      Pastor Kim has signed an agreement with us to begin on March 9th as the Bethel Evangelical Free Church      

2.      We have agreed to give him office space downstairs in the Parish Hall

3.      He and his wife will visit on Sunday, March 2nd between the two services

 

III.             1/15/07 Meeting Minutes Accepted as Written

 

IV.              Wardens’ Report (Linda Kaferle)

A.     Linda handed out Vestry notebooks which will, hopefully, be passed along to incoming Vestry members once your term is completed

B.     Vestry Retreat to be held Friday night into Saturday afternoon (4/4-4/5)

C.     Rectory insulation to be completed this week

D.    Commission Liaisons

1.      New Vestry members are asked to choose a commission

a.      Mary has been asked to consider Parish Life liaison

b.      Mark has been asked to consider Facilities

E.     Commission Reports

1.      Proposing new procedure – quarterly Commission Reports to be e-mailed to Vestry members prior to its scheduled meeting (3rd Tuesday of the month) broken down as follows:

a.      Outreach, Christian Formation, Facilities (March, June, Sept., Dec.)

b.      Communications, Membership, Parish Life (April, July, Oct., Jan.)

c.       Pastoral Care, Stewardship, Worship (May, August, Nov., Feb.)

F.      Investment Committee Opening

1.      Vestry accepts Al Colburn’s resignation with much regret but enormous thanks

2.      Motion passed unanimously to appoint Lili Ott to the Investment Committee (Thanks, Lili)

 

V.                 Treasurer’s Report (Sue Hildreth)

A.     Running slightly in the red ($-1,059)

B.     Employee raises discussed

1.      Per Annual Meeting vote, Vestry has been charged with giving raises to Lynn Ferrillo, Michael Smith and some sort of acceptable compensation to Fr. Alan (he is not eligible for a raise per the conditions of his pension)

a.      Motion made by Dwight and seconded by Jeanne and unanimously passed by the Vestry to adopt a 3% annual salary increase retroactive to 1/1/08 for Lynn and Michael and an additional $900 annually to go towards Fr. Alan’s health expenses with our sincere appreciation for the work they have done over the last year

 

VI.              Next Meeting – Tuesday, March 18th, 7:15 PM, Peabody Room

 

VII.           Closing Prayer

 

VIII.        Adjournment – 12:50 PM

 

Respectfully submitted,

Linda Kaferle