St. Andrew’s Vestry Meeting
Peabody Room
Present: Jeanne Cassin, Dick Dabrowski, John Ferrillo,
Dwight Harshbarger, Sue Hildreth, Linda Kaferle, Fr. Alan MacKillop, Mary
Medeiros, Yvette Nasworthy, Marianne Welton
I.
Opening
Devotions and Prayer
II.
Priest-in-Residence
Report (Fr. Alan)
A.
Reported on
a wonderful celebration of Jack Andrew’s life with over 200 people in
attendance at his funeral service on Saturday
B.
Relayed
facts from the 1989 Parish Profile
1.
The number
of parishioners attending services was very similar to the number that are
attending now
2.
This relates
to the idea of mission within our community and how we can think of ways to
increase those numbers by reaching out to the neighborhood
C.
Reported
that Bishop Cederholm will be visiting St. Andrew’s, St. David’s and Trinity
Chapel on February 10th and would like to meet with the three
vestries
1.
More details
to follow
2.
The Bishop
suggested that the vestry members read the diocesan covenant titled: Vitality, Viability and Mutuality prior to
the meeting
D.
Reported
that there will be two Confirmation services in the Spring
1.
Not sure if
there will be any candidates from Parish
2.
Possibility
that some adults may want to be Received into the Episcopal Church
E.
Updated the
Vestry on Korean Congregation
1.
Verified
references (all positive)
2.
Our
insurance company will be satisfied with a letter from us confirming that we
consider this Outreach and that the number in attendance will be small.
3.
ACTION
ITEM: Jeanne and Dick to work on a
Facilities Usage Agreement to be signed by both parties
4.
Motion made
by Dwight, seconded by Sue and approved unanimously to direct Fr. Alan to
extend an invitation to the Korean Congregation to use our building rent free
for 6 months after which time rental charge to be reassessed.
III.
A.
Some ways we
have tried to increase ownership of mission by our congregation
1.
Pray for
mission groups on Sunday
2.
Held
B.
We need to
find ways to make Christ known in our own neighborhood
1.
Would like
to go forward with a
2.
John
suggested finding out from the city government what the needs are of the people living in Ayer
IV.
Meeting
Minutes Approval
A.
Motion
passed unanimously to amend the
1.
Removed the
statement that the Catholic churches in Ayer and
B.
Motion
passed unanimously to accept
V.
Wardens’
Report (Dick Dabrowski & Linda Kaferle)
A.
Dick
reported that Alan Rogers is working with Wilson Bros. Heating on the church
furnaces
B.
Linda
reported that Nicola Barlow would like approval from the Vestry on the Expectations
of a Vestry Member for insertion into candidate folders
1.
Approval
given
C.
Dick
requested that the Family & Friends Church Directory be used to extend
invitations, etc. and not to disperse information that may be construed as
hurtful to the priest or congregation
D.
Linda
reported that the Vestry Retreat will take place on Friday night, April 4th
and all day Saturday, April 5th at St. Margaret’s Convent in
Roxbury.
1.
$60/person
(Linda paid $300 reservation deposit)
2.
ACTION
ITEM: Linda to provide detailed info and
directions at the next meeting
VI.
Treasurer’s
Report (Sue Hildreth)
A. Proposed 2008 budget e-mailed
prior to meeting
1. Sue has separated Outreach budget ($12,500) from the
Operating budget ($133,012)
a.
$1500
shortfall against Outreach budget
b.
$13,000
shortfall against Operating budget
c.
$7,000
additional funds needed to fulfill past diocesan assessment
d.
No salary
increases in the budget
B.
Budget does
not represent going forward with a full time priest
1.
We need to
institute some creative fundraising
2.
We need to
increase membership
3.
Sue
suggested looking at the budget in 6 months and revising it, if necessary
C.
Motion made
by Dwight, seconded by Dick and unanimously voted by the Vestry to approve
budget as submitted and to revisit in 6 months
D.
Sue included
a report outlining the costs of the ramp ($13,468) and the new door ($2,790)
1.
$5,000
donated by Belle Choate
a.
Many thanks
to Belle
2.
$550 donated
by both the Westerns and the Ferrillos
a.
Many thanks
to the Westerns and Ferrillos
3.
$10,500 came
out of Investments
VII.
Commission
Reports
A.
Linda asked
if a replacement should be appointed to be Vestry liaison to Parish Life in
lieu of Marilyn Guest’s December resignation from the Vestry
1.
Dick
suggested we wait until the new Vestry is on board after Annual Meeting
VIII.
Special
Reports
A.
Nominating
Committee (Linda Kaferle)
1.
There are
four candidates (Dick Dabrowski, Mark Louttit, Mary Medeiros and Don Ulsch) for
four positions
2.
Committee is
continuing to look for Commission Chairs and Co-Chairs
IX.
Unfinished
Business
A.
Insulation
1.
Linda
distributed a fact sheet regarding the insulation installation to take place in
the Rectory next month
B.
1.
Marsha
Hoecker has asked the Diocese to bring training out this way to make it more
convenient for people in the
a.
Fr. Alan
suggested we put together some materials that can be used by our parishioners
at home, as well
2.
Dwight
suggested that we put the associated costs of this policy on the back page and
ask for donations
3.
Our thanks
to Jeanne for writing the policy
4.
A motion was
unanimously approved to accept policy as written
X.
New Business
A.
Phil Welton
is looking at a call to the ministry and is beginning the discernment process
1.
Congratulations
and good luck to Phil and his family
2.
The Vestry
is here to support them
B.
Thanks to
John Ferrillo for all his work during his 3-year term on the Vestry which will
end at Annual Meeting (
XI.
Next Meeting
– Sunday, Feb. 17th at
XII.
Closing
Prayer
XIII.
Adjournment
–
Respectfully
submitted,
Linda Kaferle