St. Andrew’s Vestry Meeting

December 12, 2007, 7:15 PM

Peabody Room

 

Present:  Jeanne Cassin, Dick Dabrowski, Dwight Harshbarger, Sue Hildreth, Linda Kaferle, Pastor KC Kim, Pastor Kim’s wife, Fr. Alan MacKillop

Absent:  John Ferrillo, Marilyn Guest, Yvette Nasworthy, Marianne Welton

 

I.                   Opening Devotions and Prayer

II.                Priest-in-Residence Report

A.     Application from Korean Priest (Pastor Kim)

1.      Currently preaches at the Waltham Korean Evangelical Free Church of America in Waltham (over a period of 10 years)

2.      Requests the usage of the Sanctuary and the Peabody Room on Sunday afternoons from 1 PM to 4 PM beginning in February

a.      For worship, Bible study and fellowship by approximately 10 followers

                     3. Requests a six-month grace period from paying for usage

                              a.  Agreed to pay for insurance coverage

                                    i.  ACTION ITEM:  Dick to research cost of using

                                        our existing policy

4.      Dick shared his conversation with the rector (Rev. Tom Barrington) of All Saints in Chelmsford who hosts a Korean congregation – beneficial to both congregations

a.      All Saints’ suggestions:

i.                    Korean congregation must have own insurance

ii.                  Korean congregation should pay something for usage of facilities

iii.                Church should have a liaison other than priest

iv.                Church should understand reasons for Korean congregation’s relocation

v.                  Korean congregation must follow Safe Church Policy

vi.                Church must request references from congregation’s current location

vii.                Church should use Rental Agreement rather than Building Usage Agreement

viii.            Rev. Barrington referred Dick to Grace Church in Newton which has a similarly successful relationship with Korean congregation

5.      ACTION ITEM:  Vestry to discuss arrangement and get back to Pastor Kim within a week with decision

a.      Special Vestry Meeting tentatively scheduled for Sunday, Dec. 16th or Tuesday, Dec. 18 (snow date)

                                                                                                                    i.      ACTION ITEM:  Linda to e-mail a summary to absent Vestry members

B.     Annual Meeting

1.      Originally set for February 3rd but rescheduled to January 27

C.      Retreat (Linda Kaferle)

1.      Reported that Emery House is full until the middle of May

2.      Reported that the Monastery might have an opening April 4

a.      $150/per person for an overnight stay

3.      Awaiting word from Bethany House in Arlington

4.      ACTION ITEM:  Linda to contact Barbara Harris Camp in New Hampshire and St. Margaret’s Convent in Boston

III.             11/14/07 and 12/2/07 Meeting Minutes Accepted as Written

 

IV.              Wardens’ Report (Dick Dabrowski)

A.     Parish Hall custom-made access ramp door

1.      Vestry had approved $1500 cost

a.      John Ferrillo was quoted $2200 and agreed to pick up the $700 difference

b.      Actual cost came in at $2700

i.                    Vestry agreed to have Treasurer pay additional $500 out of 2008 church funds

 

V.                 Treasurer’s Report (Sue Hildreth)

A.     $4,102.30 was the net amount made by renting the Rectory in 2007

B.     Budget is currently in the black

C.     There will not be enough to pay all Outreach requests

1.  ACTION ITEM:  Fr. Alan to invite Outreach Commission to Special Vestry Meeting on 12/16 or 12/18 (snow date) to discuss disposition of Outreach funds

D.    Pledging Report

1.      Fifty “2008 pledging units” received (at this point) compared to 73 for 2007

2.      $98,377 pledged so far

3.      Shortfall of $14,720 at this point

4.      Positive note:  $5391 net increase in pledges received

E.     Fundraisers may be the way to balance the 2008 budget

 

VI.              Special Committed Reports

A.     Nominating Committee

1.      There are currently more candidates than there are open Vestry positions which will necessitate a ballot vote at Annual Meeting

 

 

VII.           Unfinished Business

A.     Rectory Insulation

1.      Motion unanimously passed to spend up to $4300 for Conservation Services Group out of Westborough, MA to insulate the Rectory walls and attic

 

VIII.        New Business

A.     Safe Church Policy Draft Distributed

1.      Written by Jeanne Cassin with help from Dick Dabrowski

2.      ACTION ITEM:  Members to read it at home and be ready to vote at next meeting

B.     Parking Lot Issue

1.      Per a letter from Faith Salter, the town of Ayer is interested in using the church parking lot for MBTA parking

2.      ACTION ITEM:  Wardens to investigate and bring subject  to the next meeting for further discussion

C.     Investment Committee

1.      Motion unanimously passed to appoint John Ferrillo as chair of the Investment Committee and Bill Veno and Al Colburn as members for one-year renewable terms.  The Committee will be asked to provide a measurable written policy that can be reviewed on a regular basis to the Vestry as well as a quarterly reporting statement.

D.    Lack of heat in Peabody Room

1.      ACTION ITEM:  Linda Kaferle to contact Alan Rogers regarding a problem with the Peabody Room heat

 

IX.              Next Meeting – Special Meeting on December 16th at 11:30 AM (snow date – Dec. 18th at 7:15 PM)

 

X.                 Closing Prayer

 

XI.              Adjournment – 9:20 PM

 

Respectfully submitted,

Linda Kaferle