St. Andrew’s Special Vestry Meeting

December 2, 2007, 12:00 PM

Rectory

 

Present:  Jeanne Cassin, Dick Dabrowski, John Ferrillo, Marilyn Guest, Sue Hildreth, Linda Kaferle, Fr. Alan MacKillop, Yvette Nasworthy, Marianne Welton

Absent:  Dwight Harshbarger

 

I.                   Opening Prayer

II.                Nominating Committee

A.     St. Andrew’s by-laws stipulate that the committee should consist of three parishioners along with the priest and wardens and be appointed by the Vestry

B.     Proposed make-up

1.      Nicola Barlow – Chair

2.      Phil Welton – 10 o’clock representative

3.      Jim Western – 8 o’clock representative

4.      Fr. Alan and Wardens

C.     Motion to appoint committee members as proposed – unanimously passed

 

III.             Nancy Mayo’s 2008 Cleaning Contract

A.     Increased to $135/wk (compared to $100/wk) with the addition of the Rectory cleaning

1.      The Rectory to be invoiced at $50/wk; the Church at $50/wk; the Parish Hall at $35/wk

a.      The Parish Hall has decreased from $50/wk to $35/wk since the downstairs classrooms will only get a cursory cleaning now that they are no longer used by the Sunday School – all remaining areas will continue to be cleaned on a weekly basis including the downstairs bathrooms which are used by AA

b.      During extended times when the rectory is not used, no cleaning or invoicing for that building will occur

B.     Motion to accept Nancy Mayo’s Contract – unanimously passed

 

IV.              Building Usage Application/Agreement

A.     Motion to approve final copy (as e-mailed to members) – unanimously passed

B.     ACTION ITEM:  Linda to ask Lynn to send new agreement to all existing building users with a request to fill out and return to the church office

C.     ACTION ITEM:  Dick to post it on our website

D.    Written building request received from Korean minister

1.      ACTION ITEM:  Fr. Alan to e-mail the request to vestry members

 

 

V.                 Audit Committee

A.     St. Andrew’s by-laws stipulate that an Audit Committee be appointed by the Vestry thirty days before the end of the year

1.      Proposed make-up

a.      George Miller

b.      Yvette Nasworthy

c.       Phil Welton

B.     Linda noted that one of the recommendations made by the last audit committee (2004 fiscal year) was to hire a professional audit firm

1.      That was before the church’s records were on Quickbooks

2.      That was before the diocese provided a step-by-step workbook to follow

C.     Motion to appoint members as proposed – unanimously passed

D.    Vestry recommends to the committee that three individual audit documents be prepared (one for each of the thee years of 2005, 2006, 2007) but leaves it up to the committee to make the final decision

 

VI.              Scheduling Annual Meeting

A.     February 3rd after the one service at 9 AM

1.      Sunday School to take place an hour earlier than normal

2.      Possibly have a Mardi Gras theme

3.      Possibly have the traditional Shrove Tuesday activities and food

 

VII.           Retreat

A.     Fr. Alan recommended having an overnight retreat shortly after the new Vestry members come onboard

1.      ACTION ITEM:  Linda to look into the availability of Emery House in February and March

   

VIII.        Covenant Proposed at Diocesan Convention

A.     Titled “Vitality, Viability and Mutuality” – A Covenant and Characteristics for Congregations Growing in Mission

1.      Has been referred back to committee at the Convention

B.     Dick introduced it as a blueprint for use in running the church

C.     Dick recommended that all vestry members read it

1.      Located on our website

 

IX.              Closing Prayer

 

X.                 Adjournment – 12:45 PM

 

Respectfully submitted,

Linda Kaferle