Peabody Room
Present: Jeanne Cassin, Dick
Dabrowski, John Ferrillo,
Marilyn Guest, Sue Hildreth, Linda Kaferle, Fr. Alan MacKillop, Jim
Western
Absent: Dwight Harshbarger,
Yvette Nasworthy, Marianne Welton
I.
Opening
Devotions and Prayer
II.
III.
Priest-in-Residence
Report (Fr. Alan)
A.
Visited
Horace Glover in the hospital
1.
ACTION
ITEM: Jeanne will find out his room
number at MGH and send it to Vestry members
B.
Thanked
Michael Smith and the entire choir for the wonderful All Saints’ Sunday
service
1.
The music
can be heard on our website
C.
Reported on
Diocesan Convention held on Nov. 3rd
IV.
A.
Reported on
a possible partnership with St. Mark’s Church in Westford based on a
conversation with its Rector at Diocesan Convention
B.
Reported on
a visit by a Korean pastor from the
1.
Interested
in using the church or Parish Hall for a Sunday service
a.
He will be
asked to make a formal application (form to be designed over the next week –
see below under New Business) which will then be brought before the Vestry
C.
Reported
that a
1.
Possibility
of working with the other two churches from Tri-Parish
2.
Possibility
of working with other denominations from our community
V.
Wardens’
Report (Dick Dabrowski and Linda Kaferle)
A.
Church
Security
1.
Locking of
the church door has not been a problem over the past month
a.
Will continue
to monitor
B.
Energy
Efficiency
1.
Alan Rogers
has purchased and installed a programmable thermostat for the Parish Hall (our
thanks to Alan)
C.
Vestry
Visibility
1.
ACTION
ITEM: Dick will continue to look into
ways to make the Vestry more visible during Sunday services
D.
1.
Dick has
found the policy that was written by the Vestry in 2003 which does not address
the subject fully
a.
ACTION
ITEM: Jeanne and Nancy Barringer to work on an updated draft to present to the
Vestry
2.
ACTION
ITEM: Nicola Barlow and Jeanne to attend
3.
ACTION
ITEM: Dick to check on the Diocesan
training requirements and report back to the Vestry
VI.
Treasurer’s
Report (Sue Hildreth)
A.
Sue
distributed a balance sheet
1.
Shows
investment accounts as of the last statement date
2.
Transferred
$10,500 from Investments to checking to cover payments for the ramp and signs
3.
We have
reduced the past due diocesan assessment by $6,333
B.
Comparison
of last year’s income/expenses to this year’s
1.
Shows that
pledges have increased enough to help with the loss of income from the Rectory
2.
Shows we
have been more economical this year than last
3.
Biggest
difference in expenses has been the increase due to the diocesan assessment
C.
Budget vs. Actuals shows us breaking even for the month and the year
to date
D.
Marilyn
asked about receiving a quarterly Investment Report
1.
Currently Al
Colburn is handling the investments himself until John Ferrillo
and, hopefully, a third person is able to join him in January at which time
quarterly reports will be forthcoming
E.
Sue is
working on a 2008 budget in concert with the Stewardship Drive
1.
ACTION
ITEM: Sue to bring a draft to the next
Vestry meeting
2.
ACTION
ITEM: Linda to send an e-mail
encouraging attendance at the next meeting in order to have input
F.
Motion passed
to accept Treasurer’s Report as presented
VII.
Commission
Reports (only those with reports were asked to speak in the interest of time)
A.
Parish Life
(Marilyn Guest)
1.
Waiting to
hear the final figure raised by the Holiday Fair
2.
Reported
that Parish Life needs more help in setting up the fair in the future
a.
Dick
suggested that personal phone calls or e-mails be made (this approach has
worked in the past)
VIII.
Special
Committee Reports
A.
Access Ramp
(Jim Western)
1.
Vestry
decided against iron handrail (which was recommended by building inspector for
its durability) due to high price (approx. $3,000-$4,000) in favor of wooden
ones
2.
Building
inspector requires ballisters be added to portion of
deck higher than 30 inches
3.
Molded rail
caps recommended by contractor to cover rough surfaces
a.
Motion to
authorize the expenditure of $705 for the ballisters
and rail cap passed unanimously
4.
Purchased
two brackets to shore up canopy for total of $667.50
5.
Vestry postponed
a decision about the installation of latticework to enclose the area under the
deck until we have used the deck for a while
6.
Total charge
for the deck ($14,513 not including door or canopy brackets)
a.
Original
quote of $12,000
b.
Plus $1,808
for slight relocation of the ramp
c.
Ballisters and molded
rail cap - $705 voted above
7.
Our thanks
to Jim Western for all his work as Project Manager
IX.
Unfinished
Business (tabled due to time restrictions)
X.
New Business
A.
Building
Usage Agreement
1.
Draft penned
by Wardens and Fr. Alan distributed to members
a.
Prompted by
Young Life’s request to use Peabody Room on Thursday mornings
b.
Members
asked to look over draft and e-mail Linda with any suggested changes
c.
Plan to have
all groups currently using the church facilities fill out the final version
2.
Vestry
consensus that an Application Form be designed along the same lines as the
Agreement
a.
ACTION
ITEM: Jeanne to work on that this week
B.
Vestry
Candidate Names
1.
Marilyn
asked who to give prospective names for 2008 Vestry positions to and was told
to give them to Nicola Barlow (Nominating Committee yet to be formally
appointed)
C.
Vestry
Member Shares Personal Concern
XI.
Next Meeting – Wednesday, Dec. 12th,
Respectfully
submitted,
Linda Kaferle