Peabody Room
Present: Judy Adams, Jeanne Cassin,
Dick Dabrowski, John Ferrillo,
Marilyn Guest, Dwight Harshbarger, Linda Kaferle, Fr. Alan MacKillop, Jim
Western
Absent: Sue Hildreth,
Yvette Nasworthy, Marianne Welton
I.
Opening
Devotions and Prayer
II.
III.
Priest-in-Residence
Report
A.
Reported
that Russ Harris has resigned from his position as Senior Warden and his
position on the Vestry due to new employment commitments
1.
The Vestry
thanks Russ for all his hard work and wishes him well in his new job
2.
Dick Dabrowski was unanimously elected as interim warden
3.
Fr. Alan
will approach some people about filling Russ’ term on the Vestry which is up this
January
B.
Reported
that Rally Day last Sunday was a success
1.
Bill and
Judy Veno joined Outreach
2.
Marge Costa
joined Altar Guild
3.
Erica
Scattergood joined Parish Life
4.
John Hayes
joined Facilities
5.
Three new
families (two with children) joined the parish
6.
Still need
more acolytes
IV.
Treasurer’s
Report
A.
Financial
Report distributed in Sue’s absence
1.
August is
the first month of this year the church has been in the red
a.
This is most
likely due to people being on vacation and not handing in their pledges.
b.
Sue has been
sending out reminder notes to people who are behind in their pledging
V.
Commission
Reports
A.
Membership
(Dick Dabrowski)
1.
Signs
a.
Large church
sign is due at the beginning of September (some expediting may be needed)
b.
Deposit has
been made to vendor
2.
Scribes
(Dick Dabrowski, Judy Adams and Lili
Ott)
a.
Their job is
to take names and addresses of new people at church and to jot down reminder
info for Fr. Alan
b.
One of them
will be stationed at the back of the church at the end of each service
3.
Shepherds
a.
Their job is
to contact new comers in their perspective towns
b.
No Vestry
members have been asked to join because of their already “full plates”
4.
Brochures
being worked on including one for kids (in cooperation with Nancy Barringer)
5.
Large print
prayer books being worked on
6.
Propose that
a parish census be taken covering all birthdays, anniversaries, memorials,
professions etc.
B.
Pastoral
Care (John Ferrillo)
1.
Reported
that Phil Welton has agreed to serve as a Lay
Eucharistic Minister
C.
Stewardship
1.
Fr. Alan reminded
the Vestry that results from Stewardship will determine being able to begin
search for a full time priest
D.
Tri-Parish
1.
Fr. Alan
reported that the three parishes met last week and discussed ways to work
together and share costs and events
2.
Jeanne Cassin shared her experience at Common Cathedral on
September 2
a.
Fr. Alan
suggested that something be written up for the X-Press
3.
John Ferrillo commented that he thought the idea of a tri-parish
vacation bible school that had been brought up at our last meeting (he was
absent) sounded like a great idea to pursue
E.
Worship (Fr.
Alan)
1. Choir chairs due to arrive
this Monday
a. Will be set up next Wednesday and
dedicated on All Saints Day Sunday
with a Hayden Mass at the
VI. Special Committee Reports
A.
Rectory
1.
Linda Kaferle reported that the Rectory Committee would like to
propose that the church keep the rectory for its own use rather than rent part
of it as an apartment
a.
A multi-use
building (housing an apartment and a Sunday nursery school) would have very
stringent codes to conform to and it would be very expensive to meet those
codes (starting at $40,000 and topping off at $200,000)
i.
The building
inspector required a stamped architect’s plan and code analysis from the
architect
ii.
The
architect explained that all the walls between the two uses would need to be
fire rated (dry wall torn off and metal installed depending on the code
requirements) which would be very costly
2.
After much
discussion, a motion was unanimously passed to adopt the recommendation of the
rectory study committee that we keep the rectory for the church’s own use
subject to periodic review
a.
If the
Vestry finds that the need for the rental income outweighs the usefulness of
the rectory for the church itself, the house can be rented in its entirety
b.
The church
will move the nursery and Sunday School classes into the rectory and possibly
at some later time the church offices
i.
The proposal
to put a new outer door in the side of the rectory facing the church to give
easier access to parents to reach their children during Sunday School/Nursery
will be postponed for approximately six months until the committee fully
investigates its impact on the rest of the building (building permit issues)
3.
Further
discussion took place about the possibility of renting Parish Hall space
a.
Dick
reminded the Vestry that AA is our longest running outreach (they use the
Parish Hall for their meetings) and that we need to keep them in mind if we
pursue renting Parish Hall space.
B.
Ramp
Committee Report (Jim Western)
1.
Report
distributed
a.
Ramp
(without canopy, door or cold patch) to cost $13,808
b.
Door opening
is the proper size but door needs to open from opposite direction
i.
Ramp
Committee recommends getting new door with a window installed (for easier
viewing from inside the Parish Hall)
ii.
ACTION
ITEM: Ramp Committee to price the door
c.
Canopy can
either be removed or shored up during construction – it is not needed for the
use of the ramp but a new canopy may be added after the ramp has been completed
if conditions require it
d.
“Cold Patch” is not a significant item and may
not be required
e.
Suggests
that the form of contract be a purchase order
i.
ACTION
ITEM: Jim to write up purchase order and
attach drawing prior to wardens’ signing
ii.
ACTION
ITEM: Jim to call contractor to tell him
the P.O. is in the works
VII. Unfinished
Business
A. Parish Hall Cross
1.
Lindsey Mullan is waiting for bracket to be reworked before he can
re-install the cross (hopefully in the next two weeks)
VIII. New
Business
A. Rectory Insulation
1. Linda reported that National Grid performed a
free energy
audit on the rectory
a.
Insulation
proposal by auditor distributed in the amount of $4,257.35 for attic and wall
insulation using cellulose
i.
Requires a
signed knob and tube letter from a licensed electrician saying there is no
active wiring in the walls before insulation can be installed
ii.
ACTION
ITEM: Rectory Committee to enlist the
services of an electrician
i.
Discussion
tabled till next meeting when treasurer will be present
IX.
Next Meeting
–
X.
Closing
Prayer
XI.
Adjournment
–
Respectfully
submitted,
Linda Kaferle