Peabody Room
Present: Jeanne Cassin, Dick Dabrowski, Marilyn Guest,
Dwight Harshbarger, Sue Hildreth, Linda Kaferle, Fr. Alan MacKillop, Yvette
Nasworthy
Absent: John Ferrillo, Russ Harris, Marianne Welton
I.
Opening
Devotions and Prayer
II.
Motion
Approved to Accept
III.
Priest-in-Residence
Report
A.
Meaningful
Holy Week
1.
Choir sang
at Maundy Thursday service
2.
250 people
attended Easter Vigil and Easter Sunday services
B.
Successful
Lenten Series
1.
Three
programs on
2.
Two movies,
The Apostle and An Inconvenient Truth brought about interesting discussions
C.
Continuation
of movies series (due to gift of projector and screen)
1.
Tender
Mercies on May 14th
2.
“The Hidden
Life”, a video on the life of the Community of St. Mary (the oldest order of
the Episcopal Church founded in the
D.
Ascension Day
Eucharist to be held at
1.
Will include
a combined choir conducted by Michael Smith
2.
Will be
first event we have done together
E.
Fr. Alan is
teaching a confirmation class on Sunday mornings
IV.
Treasurer’s
Report/Investment Report
A.
List of
in-kind gifts given over last few months to be included in next X-Press
1.
Dwight
suggested organizing parishioner pledges to offset church expenses
2.
Dick
suggested that Commission chairs send a wish list of items needed to Sue for
publication in the X-Press
a.
Fr. Alan has
plans to purchase a new sanctuary light
B.
Sue
distributed a Balance Sheet and Statement of Financial Activities which will be
included in the Treasurer’s Report on a quarterly basis
C.
Motion
approved to accept
V.
Old Business
A.
Directory
1.
Has been
completed and distributed to some parishioners at Sunday services.
2.
If
necessary, those remaining will be mailed
3.
Vestry
thanks Carolyn Smith for her donation of time and money and John Ferrillo for
his photographic skill
B.
Access Ramp
1.
Manny
e-mailed vestry members of his suggestion to hire Nick Potitis for the ramp
contractor
a.
Nick
provided the lowest written bid (as well as the first)
b.
Nick fully
understands the job
c.
Nick’s wife
and daughter are active members of the church
2.
Manny wrote
that he is no longer able to be project manager due to job responsibilities
3.
It is
unclear whether a handicap accessible door is part of the bid
a.
ACTION
ITEM: Linda to contact Manny regarding
this question as well as asking for a copy of the building permit
b.
ACTION
ITEM: Fr. Alan to ask Nick whether his
bid included the door
c.
ACTION
ITEM: Dick to ask Russ what he knows
about the inclusion of the door
4.
Motion
approved to authorize Manny to request a letter contract and a price list of
materials (that will be deducted from the bottom line if the church can procure
the materials for substantially less) from Nick and present it to the vestry
for approval
C.
Vestry
Retreat
1.
After much
discussion, it was decided to plan a one-day retreat at a local venue (possibly
Church of Good Shepherd in Acton or Clinton) for June 16th and to
consider a weekend retreat (possibly at Emery House) for next February or March
(after Annual Meeting)
D.
Commission
Roster Update
1.
Dick has
updated the website with the new members of each commission
2.
ACTION
ITEM: Fr. Alan to review the roster for
any people who are no longer members and should be removed
VI.
Commission
Reports
A.
Membership
(Dick)
1.
Church sign
designs have been received and will be reviewed at next commission meeting
before being brought before the vestry for input
B.
Outreach
1.
Recommendation
for appropriation of funds (totaling $11,150 of a $12,000 budget)
a.
Episcopal
Relief and Development $2,000
b.
Young Life
$2500
c.
South
American Missionary Society $1500
d.
Habitat for
Humanity $1500
e.
Loaves and
Fishes $1500
f.
Our Prison
Neighbors $250
g.
Diocese of
Tanga in
h.
Bishop
Shaw’s Charities $150
i.
Refugee
Immigration $150
j.
Battered Women’s
Rescue $250
k.
Episcopal
City Mission $200
l.
m.
Also
considering a donation to the
2.
Motion voted
to accept recommendations of Outreach Commission
3.
a.
Fair to be
held in Parish Hall for recipients to present the work done by their
organizations
C.
Pastoral
Care
1.
John related
through an e-mail that another LEMBE is needed to handle Sunday communion
visits to those parishioners unable to attend church
a.
Fr. Alan is
happy to take communion to homebound parishioners
b.
ACTION
ITEM: Fr. Alan to speak to a person who
may be interested in becoming a LEMBE
D.
Stewardship
1.
Made $380 at
Palm Sunday mini-fair
2.
Insurance
review had been a part of Stewardship when Al Colburn was chairperson but has
not been handled by Stewardship for the last five years
a.
ACTION
ITEM: Sue to put a Help Wanted request
in the X-Press for someone with insurance expertise willing to take over that
review
E.
Worship
Commission
1.
Fr. Alan and
Michael Smith plan to provide training for new lectors and chalice bearers
2.
They will be
encouraging the children to write the “Prayers of the People” read during youth
services
3.
Fr. Alan would be happy to have children do
readings during normal “adult” services
F.
Parish
Historian
1.
Dick
Dabrowski and Louise Rogers appointed to the executive board of the Parish
Historian Society (includes 194 parishes)
a.
2008 annual
meeting of the society to be held at St. Andrew’s in April or May 2008
VII.
New Business
1.
Motion
approved to allow the inclusion of any amended reports of the 2007 Annual
Meeting to be included as attachments to the Annual Meeting minutes
2.
Rectory
rental
a.
Current
tenant has given notice effective as of
b.
Sue
suggested that the $3500 average annual heating cost be listed with the monthly
rental (currently $1350) when advertising for a tenant
c.
Dwight
suggested that we consider using the rectory as an opportunity for outreach
i.
Sub-committee
formed (Fr. Alan, Dwight, Jeanne and Linda) to explore the possibilities
VIII.
Next Meeting
– Wednesday, May 9th,
IX.
Closing
Prayer
X.
Adjournment
Respectfully
submitted,
Linda Kaferle