Peabody Room
Present: Al Colburn, John Ferrillo, Marilyn Guest,
Russ Harris, Sue Hildreth, Linda Kaferle, Fr. Alan MacKillop, Mary Medeiros,
Lili Ott, Carolyn Smith
Absent: Jeanne Cassin, Manny Lindo, Yvette Nasworthy
I.
Opening
Devotions and Prayer
II.
Motion
Approved to Accept
III.
Priest-in-Residence
Report (Fr. Alan)
A.
Read
thank-you letter from Bishop Shaw regarding his recent visit
B.
Christmas
services very well attended (110 at
1.
Mary
Medeiros put the service schedule in six newspapers and on cable TV in several
towns
a.
Russ
suggested doing the same for the Easter service schedule
C.
Fr. Alan
will be taking vacation from 1/25-2/8
1.
Fr. Bill Gannon
will take his place at the Sunday services
D.
Lenten
program has been planned – details to follow later
E.
Confirmation
to take place on June 2nd at St. Anne’s in
1.
Classes to
begin after Fr. Alan returns from vacation
F.
Special
diocesan convention to take place on March 10th in Westboro
1.
Kim Lindo
and Jeanne Cassin will attend as delegates
2.
Parishioner
attendance is encouraged
IV.
Senior
Warden’s Report (Russ Harris)
A.
Discussion
regarding the Vestry’s role as financial stewards of the church
1.
John
Ferrillo suggested that the Vestry keep an informal accounting of expenditures
made using unrestricted bequest money of $30,000 or above
a.
John Riley’s
bequest currently being tracked informally
i.
$3000 put
towards the sound system
ii.
$5000 to be
put towards the ramp
b.
Carolyn
Smith suggested making the expenditures known to all parishioners via the
church’s monthly newsletter
i.
Would
provide a means of recognizing the person(s) in whose memory the bequest is
made
ii.
Would instill
confidence in those who might consider making a future bequest
c.
Russ Harris
suggested that the proposed informal accounting process be verbally reported at
Annual Meeting
i.
Sue Hildreth
and Fr. Alan felt that a spreadsheet included in the Annual Meeting report
would suffice without the need to speak about it at the meeting
ii.
Sue felt the
more transparent accounting system she has initiated will take care of any need
to track the bequest expenditures
d.
After much
discussion, two motions were passed:
i.
To keep an
informal accounting of the expenditures from all bequests over $30,000: such
expenditures to be made public in The X-Press (8 “yes” votes; 1 “no” vote)
ii.
To talk about the Vestry’s goal of keeping
track of expenditures out of legacy gifts over $30,000 at the Annual Meeting (7
“yes” votes; 2 “no” votes)
1.
Russ to
prepare the talk; Fr. Alan to review
V.
Jr. Wardens’
Report (Mary Medeiros & Carolyn Smith)
A.
Mary
reported that
VI.
Treasurer’s
Report (Sue Hildreth)
A.
Provided a
copy of the Statement of Financial Activities (including the 2007 Budget) and
the St. Andrew’s Balance Sheet that will be included in the Annual Meeting
Report
B.
Asked for
the Vestry’s approval to move $6,000 out of the checking account into the
Fidelity Investment account
1.
Motion
unanimously passed
C.
Reported
that 2006 ended with a positive Net Operating Income of $5,660.53
D.
Received
$1,000 restricted donation to pay down the diocesan assessment
E.
Assigned
rental expenses to Rental Income in order to decrease our exposure to the
possibility of paying possible real estate taxes at some future time
F.
Received 73
total pledges amounting to $127,300
G.
Pleased that
the 2006 Total Income was so close to the 2006 budgeted amount ($142,600 vs.
$143,800)
H.
Motion
approved to accept the December Financial Report as presented
VII.
Old Business
A.
Directory
1.
John and
Carolyn hope to have it ready for distribution at Annual Meeting
B.
Investment
Policy
1.
Sue
requested that the procedure of obtaining double signatures be eliminated since
it is not effective in insuring that things are done properly
a.
Effective
procedures include having several people involved in “keeping the books” and
having annual audits
i.
Sue would
like to explore using “cross church audits” at a deanery level
ii.
ACTION
ITEM: Fr. Alan will contact possible
members of the Audit Committee since current members have resigned (potential
members include Phil Welton, Yvette Nasworthy, and Mark Louttit)
2.
Motion made
to accept the Business and Investment Policy as written (our thanks to Jeanne
Cassin) with the elimination of the references made to check signing in Items 2
and 3 under Part A (7 “yes” votes; 1 “no” vote; 1 abstention (John Ferrillo)
a.
Marilyn did
not feel that this should be voted on until next month when the new vestry
members will be present
VIII.
New Business
A.
Preparation
for Annual Meeting
1.
ACTION
ITEM: Carolyn to send out a reminder
card to the Parish noting
2.
ACTION ITEM:
Russ to write a report on the ramp to be included in the Annual Meeting
Report (to be e-mailed to Lynn Ferrillo by this weekend)
a.
Include
Manny’s willingness to continue as Project Manager
B.
Investment
Report (Al Colburn)
1.
Report
distributed to Vestry
a.
Marilyn
requested that the Riley Estate money be separated out from the Fidelity Growth
& Income total amount so people can see the actual growth in that account
2.
$300,000
bond is in process
3.
Al agreed to
continue managing the investments until a new manager is found
a.
John said he
would consider taking the job next year when he is no longer on the Vestry
C.
Nominating
Committee Vestry choices
1.
Mark Louttit
2.
Linda
Kaferle
3.
Mary Ann
Welton
4.
Dick
Dabrowski
5.
Possibly
Dwight Harshbarger (have not been able to get in touch as of yet)
D.
Gratitude
and round of applause for outgoing Vestry members
1.
Al Colburn
2.
Manny Lindo
3.
Mary
Medeiros
4.
Lili Ott
5.
Carolyn
Smith
IX.
Closing
Prayer
X.
Next Meeting
XI.
Adjournment
Respectfully
submitted,
Linda Kaferle